Board of Trustees Meeting, 06/20/12

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Time: 
Agenda: 

ALACHUA COUNTY LIBRARY DISTRICT

BOARD OF TRUSTEES MEETING AGENDA

DATE:

 

WENDESDAY – JUNE 20, 2012

   

TIME:

 

5:30 PM

   

PLACE:

 

HEADQUARTERS LIBRARY FOUNDATION ROOM, 401 EAST UNIVERSITY AVENUE, GAINESVILLE, FL

 

I.

APPROVAL OF AGENDA

 

 

 

II.

MINUTES OF MEETING

   

III.

GUESTS AND SPECIAL PRESENTATIONS

 

A.

Presentation on the New Polaris Integrated Library System – Ms. Livingston, Library Director and Ms. Culp, Public Services Division Director

   

IV.

COMMITTEE REPORTS

 

A.

Pension Advisory Committee Report – Ms. Worley, Committee Chair and Ms. Livingston, Library Director

 

B.

Friends of the Library (FOL) Report – Dr. Moore, Trustees FOL Representative and Dr. Roode, FOL President

 

C.

Foundation Board of Directors Report – Dr. Dickison, Trustees ACLD Foundation Representative and Ms. Alexander, Foundation Board of Directors Chair

   

V.

UNFINISHED BUSINESS

 

 

(There were no items submitted in this category.)

   

VI.

NEW BUSINESS

 

A.

Cone Park Branch Service Hours – Ms. Livingston, Library Director

 

B.

Early and Additional Closings Fiscal Year 2012-2013 – Ms. Livingston, Library Director

   

VII.

INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

 

A.

Monthly Report  (May 2012)

 

B.

Board of Trustees Committee Assignments

 

C.

Library District Press Releases and Publicity

   

VIII.

BOARD OF TRUSTEES COMMENT

   

IX.

CITIZEN COMMENT

   

X.

ADJOURNMENT





Minutes: 

ALACHUA COUNTY LIBRARY DISTRICT

BOARD OF TRUSTEES MEETING MINUTES

WEDNESDAY – JUNE 20, 2012 - 5:30 PM

HEADQUARTERS LIBRARY, FOUNDATION ROOM,

401 EAST UNIVERSITY AVENUE, GAINESVILLE, FL

 

Present: Chair Vivian Filer, Vice Chair Gloria Moore, Trustees Sheila Dickison, Xavier Monroe, Ora White, and Kim Worley.

Absent:  None.

Others Present: Library Director Shaney Livingston, Administrative Services Division Director Debra Jackson, Public Services Division Director Chris Culp, Public Services Administrator Suzi Blaze, Public Services Administrator Phillis Filer, Technical Services Administrator Daniel Barden, Financial Services Administrator Jay Maynard, PR/Marketing Manager Nickie Kortus, Assistant to the Library Director Terry Rasch, Administrative Assistant Jan Scales, Staff Assistant Stephanie Ksionzyk, FOL President Peter Roode, and Foundation Representative Joanne Auth.

 

I.      CALL TO ORDER AND APPROVAL OF AGENDA

Ms. Filer, Trustees Chair, called the meeting to order at 5:30 pm with a quorum present.

Ms. Worley, Trustee, moved to approve the agenda.  Ms. White, Trustee, seconded.  Motion carried.

 

II.    MINUTES OF MEETING

The Minutes of the May 16, 2012, Board of Trustees meeting were approved by consensus.


III.   GUESTS AND SPECIAL PRESENTATIONS

A.           Presentation on the New Polaris Integrated Library System

Ms. Livingston, Library Director, reported that the Polaris System was successfully launched on May 30, 2012.  She thanked staff for the phenomenal job they did.

Ms. Culp, Public Services Division Director, made a presentation on the new Polaris System.

 

IV.  COMMITTEE REPORTS

A.           Pension Advisory Committee Report

Ms. Worley and Ms. Livingston reported that the Pension Advisory Committee met on July 13, 2012. The  Pension Trust Fund Manager presented the Pension Trust Fund performance. Investments were up during the second quarter and at the end of May continued to be positive. The Trust Fund Manager recommended that no changes be made at this time.

B.           Friends of the Library Report

Dr. Moore, Trustee, reported that the FOL Treasurer presented a tentative budget during their last meeting.  The budget will be voted on during the August FOL Board meeting.

Dr. Roode, FOL President, reported that the Friends have increased their annual donation to the Library District from $170,000 to $175,000.  He also reported that materials which are too damaged to sell at the Book Sales, will be donated to ARC to be recycled.

C.           Foundation Board of Directors Report

The Foundation will hold their next Board of Directors meeting on July 14, 2012.

 

V.   UNFINISHED BUSINESS

There were no items submitted in this category.

 

VI.  NEW BUSINESS

A.           Cone Park Branch Service Hours

Ms. Livingston presented the recommended change to the public service hours for the Cone Park Branch.  Dr. Dickison moved to approve the revisions.  Ms. Worley seconded.  Motion carried.

B.           Early and Additional Closings Fiscal Year 2012-2013

Ms. Livingston presented the item.  Mr. Monroe moved to approve the Early and Additional Closings for the Fiscal Year 2012-2013 and forward to the Governing Board with a recommendation for approval.  Ms. White seconded.  Motion carried.

 

VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A.   Monthly Report (May 2012)

Ms. Livingston presented the monthly report for the month of May 2012.

B.   Board of Trustees Committee Assignments

Ms. Livingston presented the item.

C.   Library District Press Releases and Publicity

Ms. Livingston highlighted a few of the Library District Press Releases and Publicity, including various Summer Reading Program events, the great attendance at the Juneteenth event, and the I Am the Library recruitment effort.  Although ACLD did not win the Library of the Year Award, we were one of three libraries that received special mention.

Ms. Livingston also reported that the FOL has generously donated $75,000 for the Quiet Reading Room.  The Room is tentatively scheduled to be opened at the end of July or early August, and a plaque will be installed recognizing the Friends’ donation.

 

VIII.                BOARD OF TRUSTEES COMMENTS

There was discussion regarding two Letters to the Editor that recently appeared in the Gainesville Sun.

Ms. Filer asked the Trustees their opinion on whether to have the regularly scheduled July meeting.  There was a consensus that if the Library Director did not have pressing business, the meeting would be cancelled.

 

IX.  CITIZEN COMMENT

Dr. Roode reported that he would be available to talk to any interested group regarding his recent trip to South Sudan and that he would be happy to discuss any ideas on how to help the country’s people with their unmet medical and literary needs.

 

X.    ADJOURNMENT

Meeting adjourned at 6:15 pm.