June, 2009

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ALACHUA COUNTY LIBRARY DISTRICT

BOARD OF TRUSTEES MEETING AGENDA

WEDNESDAY- JUNE 17, 2009 - 5:30 PM

FOUNDATION ROOM, HEADQUARTERS LIBRARY

401 E UNIVERSITY AVENUE, GAINESVILLE, FL

 

PRESENT:   Chair Dorothy Field, Vice Chair Kim Worley, Trustees Vivian Filer, Ryan Litsey and Harold Wilber

ABSENT:    Joel Buchanan and Carol Higman

ALSO PRESENT: Library Director Sol M. Hirsch; Administrative Services Division Director Shaney T. Livingston; Administrative Services Administrator Suzi Blaze; Public Services Division Director Elizabeth Curry; Support Services Division Director Marlene Harris; Library Public Relations Manager Angela Harris, Administrative Assistant Janice M. Scales, and Joanne B. Auth.

 

I.                      APPROVAL OF AGENDA

The meeting was called to order at 5:30 pm. Ms. Worley moved approval of the agenda. Mr. Wilber seconded the motion. Motion carried.

 

II.                     MINUTES OF MAY 20, 2009 MEETING

The Minutes of May 20, 2009 were approved as distributed.

 

III.                    GUESTS AND SPECIAL PRESENTATIONS

                               (No items submitted in this category.)

 

IV.                    COMMITTEE REPORTS

                        A.         Friends of the Library (FOL)

Mr. Hirsch reported the FOL did not hold a meeting on June 12, 2009.

                        B.         Foundation Board of Directors Report

Mr. Wilber presented the Foundation report.

The total income from the Diana Gaboldon Author Gala was over $41,000. The Foundation is considering author recommendations for the Fall 2010 gala event. They hope to select an author under contract with Recorded Books.

The Foundation will be presenting a $15,000 check at the Grand Opening of The Library Partnership on July 8, 2009. This money will go toward the Partnership’s Snuggle Up Center.

 

V.                     UNFINISHED BUSINESS

                        A.         Budget Proposal Update

Mr. Hirsch distributed a memo regarding the Fiscal Year 2009-2010 Tentative Budget describing the changes to the Florida Department of Revenue (DOR) rules that determine how millage is calculated.  He has also received more accurate numbers from the Property Appraiser’s Office.  As a result he recommends an increase of $324,030 to the proposed FY 2010 budget previously approved by the BOT at the May 28, 2009 joint workshop bringing the total budget to $18,222,960.  The increase will help offset the decreases in State Aid and a lesser draw from the Brady Trust while maintaining this year’s current funding levels for materials in next year’s proposed budget.

Ms. Filer moved to accept the revised recommendation and forward the revised proposed budget to the Governing Board.  Ms. Worley seconded the motion. Motion carried.

Mr. Hirsch suggested we reconsider the timing of the Joint Governing Board/Board of Trustees Workshop and move it to June 1^st or later when local governments will have received the DOR rules and figures from the Property Appraiser’s Office.  No action is necessary at this time.

 

VI.                    NEW BUSINESS

A.                  Approval of Revised Board of Trustees Bylaws

The revised Bylaws were presented as discussed at the May 2009 BOT meeting.  Mr. Wilber moved to approve the revised Bylaws as presented. Mr. Litsey seconded the motion. Motion carried. Chair Field thanked Mr. Wilbur for his work on the project.

B.                  Board of Trustees Committee Assignments

Trustees expressed interest as follows:

            Legislative Committee

                        Ryan Litsey

                        Harold Wilbur

                        Vivian Filer

                        Laura Shaw representing the Foundation

            Pension Advisory Committee

                        Dorothy Field

                        Kim Worley

                        Carol Higman

            Liaison to Friends

                        Carol Higman

            Liaison to Foundation

                        Harold Wilbur

Chair Field appointed trustees to committees as listed above.

Mr. Hirsch anticipates scheduling a Legislative Breakfast in January 2010.

 

VII.                   INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

                        A.         Monthly Report (May 2009)

Mr. Hirsch announced that The Library Partnership held a soft opening on Monday, June 15, 2009 The Library District is looking for additional artwork and a muralist for the branch.  Space will be available to display the artwork of local children Mr. Hirsch reported a total of 21 workstations are available to the public: 8 adult, 8 teen, 3 children, and 2 preschool.  The preschool workstations are not connected to the internet; 1 is bi-lingual.  Ms. Filer suggested painting the sidewalk to make the entrance even more inviting.  The side of the building is currently white space. Mr. Hirsch said there is some consideration for using that space for more youth artwork by having young persons create art on the side of the building.  Mr. Jennings, The Library Partnership’s landlord, will be consulted.

Ms. Angela Harris, Public Relations Manager, distributed invitations to the Grand Opening scheduled for July 8, 2009. Governing Board Chair Mike Byerly will speak.  Mr. Hirsch hopes to have another Governing Board member who serves on the Gainesville City Commission attend as well. Representatives from the Partnership for Strong Families will speak.  A representative from the Casey Foundation which provided some financial support will attend as well. Mr. Hirsch mentioned that Pasco County has expressed interest in touring The Library Partnership in July because they are interested in doing something similar.

Mr. Hirsch reported that the time from initial discussion to completion was a mere 8 months.

Mr. Hirsch commented that total circulation may reach 3 million this year.

                        B.         Library District Press Releases and Publicity

Mr. Hirsch reviewed recent Library District publicity. 

Mr. Hirsch distributed copies of the published Long Range Facilities and Services Plan for Fiscal Years 2009-2014.  Ms. Harris, Public Relations Manager, reported the University of Florida consented to a presentation about our library system during UF student orientation.

 

VIII.                  BOARD OF TRUSTEES COMMENT

Ms. Filer asked if the Library District was able to receive any stimulus dollars. Mr. Hirsch reported that we are only eligible with regard to telecommunications issues. He expects competition for stimulus dollars to be very intense.

Ms. Filer also commended the Library District’s High School Intern Program. Mr. Hirsch spoke on how well it prepares young people for successful entrance into the work force. He commended Ms. Phillis Filer, Public Services Administrator, for doing a wonderful job mentoring these young people.

 

IX.                    CITIZEN COMMENT

Ms. Joanne Auth suggested the Legislative Breakfast could be held at The Library Partnership.

 

X.                                          ADJOURNMENT

Meeting adjourned 6:20 pm.