ALACHUA COUNTY LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
WEDNESDAY – JANUARY 19, 2011
IMMEDIATELY FOLLOWING LEGISLATIVE DELEGATION MEETING
MILLHOPPER BRANCH LIBRARY MEETING ROOM,
3145 NW 43 rd STREET , GAINESVILLE, FL
Present: Chair Kim Worley, Vice Chair Vivian Filer, Trustees Sheila Dickison, Dorothy Field, Xavier Monroe, Gloria Moore, and Ora White
Others Present: Library Director Sol M. Hirsch, Administrative Services Division Director Shaney Livingston, Public Services Division Director Marlene Harris, Financial Services Administrator Debra Jackson, Administrative Services Administrator Suzi Blaze, Public Services Administrator for HQ Chris Culp, Technical Services Administrator Daniel Barden, Assistant to the Library Director Terry Rasch, Public Relations/Marketing Manager Angela Gregory, Staff Assistant Stephanie Ksionzyk, FOL President Dr. Peter Roode, and Foundation Chair Marjorie Alexander
I. CALL TO ORDER AND APPROVAL OF AGENDA
Ms. Worley called the meeting to order at 9:40 am.
II. MINUTES OF MEETING
Mr. Monroe, Trustee, asked to include that a question was posed regarding whether or not there is a residency requirement for Trustees under VI.A. in the Minutes.
III. GUESTS AND SPECIAL PRESENTATIONS
(No items submitted in this category.)
A. Friends of the Library Report
Dr. Roode, Friends of the Library President, reported that after the last book sale, there was a large quantity of books left over which were sent to the Levy County Public Library System. During the sorting process, books that are usually discarded will be sent to Levy County and Putnam County Library Systems and other organizations that have the need. Mr. Monroe suggested that schools in the eastside of Gainesville would appreciate any donations. Mr. Hirsch, Library Director, will provide Dr. Roode with a contact on the Alachua County School Board to help make this possible.
Dr. Roode reported that FOL is working on creating a Facebook page. Ms. Dickison, Trustee, asked if the Friends have further considered selling books online. There is reluctance because many believe the books will go out of the community.
B. Foundation Board of Directors Report
Ms. Dickison reported that four policies were reviewed and revised at the last Foundation Board meeting. Ms. Alexander, Foundation Chair, reported that the Foundation has nominated Mr. Hirsch for the Sullivan Award.
V. UNFINISHED BUSINESS
A. Board of Trustees Self-Assessment
Ms. Worley, Trustees Chair, presented the summary Self-Assessment of the Board of Trustees. Ms. Field moved to accept the summary and forward to the Governing Board. Ms. Filer seconded. Motion carried.
A. Revisions to Alachua County Library District Personnel Regulations
Mr. Hirsch presented the revisions to Alachua County Library District Personnel Regulations which incorporate language from the contract between the Library District and the Communication Workers of America (CWA) and current law and contain some housekeeping changes.
There was discussion concerning Chapter 22: Workplace Violence. Library District staff participates in Alachua County training, including how to recognize and deal with instances of violence. The Library District has a zero tolerance policy concerning violence.
Ms. Field moved to approve the revisions as presented and forward to the Governing Board with a recommendation for approval. Ms. Dickison seconded. Motion carried.
B. Florida Library Association (FLA) Library Day – March 29, 2011
Mr. Hirsch presented the item. Trustees should contact Ms. Rasch, Assistant to the Library Director, by February 16, 2011, and let her know if they will be participating.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Monthly Report (December 2010)
Mr. Hirsch reported the statistical report is slightly skewed compared to the previous year due to an additional closing during the holidays and the closing of the Micanopy Branch for renovation.
B. State Aid to Libraries – Alachua County Library District and PAL Public Library Cooperative
Mr. Hirsch presented the item. There was discussion concerning the current funding status of Putnam County and Levy County Library Systems.
C. Press Releases and Publicity
Mr. Hirsch highlighted various press releases and publicity and the most recent issue of think… .
In response to the question posed during the December 15, 2010, Board of Trustees Meeting regarding residency requirements for Board of Trustees members, Mr. Hirsch reported that there is no requirement.
Mr. Hirsch announced that he will be retiring on May 31, 2011. Kim Baldry, Alachua County Human Resources Manager, will present the hiring procedure for the Library Director position to the Governing Board.
VIII. BOARD OF TRUSTEES COMMENTS
Mr. Monroe inquired about the progression of the cell tower at the Tower Road Branch, Cone Park, and the apartment buildings purchased by the County Commission where the Library District plans to have a presence. A new location was selected for the cell tower to decrease the impact on the trees, which has caused a delay in construction. All paperwork has been submitted to the City of Gainesville for Cone Park. Mr. Hirsch stated it will be about three years before the stand-alone Cone Park Branch Library will be built.
IX. CITIZEN COMMENT
No citizen comments.
Meeting adjourned at 10:28 am.