Thursday, July 9, 2009 - 10:15 A.M.
Meeting Room A - Headquarters Library
401 East University Avenue
Gainesville, Florida
The Alachua County Library District Governing Board met in regular session.
PRESENT: Chair Mike Byerly, Vice-Chair Eileen Roy, Governors Paula M.
Delaney, Craig lowe, and lee Pinkoson
ABSENT: Governor 5cherwin Henry
ALSO PRESENT: Library Director 501 Hirsch, County Attorney David Wagner,
Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob
Decker
The meeting was not televised.
Chair Byerly opened the meeting at 10: 16 A.M.
I. APPROVAL OF CONSENT AGENDA
Governor Pinkoson moved approval of the Consent Agenda. The motion
carried 4-0 with Governor Delaney out of the room.
(The items on the Consent Agenda are of a routine nature. The motion to
approve the Consent Agenda approved all items and the recommended actions on the
Consent Agenda.)
A. Warrant Lists
Staff Recommended Action: Approve the Warrant Lists.
B. Minutes of Meetings
Staff Recommended Action: Approve the Minutes of the April 23, 2009
Regular Governing Board Meeting and the April 23, 2009 Pension Board of
Trustees Meeting.
C. Budget Amendment - Florida Humanities Council Prime Time Grant ($6,500.00)
Staff Recommended Action: Approve the Budget Amendment in the amount
of $6,500.00.
D. Wachovia Securities Third Party Authorization and Indemnity (Brady Trust Fund)
Staff Recommended Action: Approve the Wachovia Securities Third Party
Authorization and Indemnity agreement authorizing Alachua County Finance and
Accounting as a third party agent in order to access Brady Trust financial
statements online.
E. Reorganization - Department of Automated Services
Staff Recommended Action: Approve the elimination of the Automated
Services Senior Manager and the Webmaster positions and the addition of the
Applications and Support Supervisor classification to the Non-Bargaining Unit Pay
Plan.
F. Policy Statement Revisions - "Hazard Communication"
Staff Recommended Action: Approve the proposed deletion of the "Hazard
Communication" Policy Statement.
G. Purchase Order Increase - Florida League of Cities ($2,942.00)
Staff Recommended Action: Approve the Purchase Order increase in the
amount of $2,942.00 and authorize the Governing Board Chair to sign.
H. Purchase Order Increase - HD Supply Electrical LTD ($14,290.00)
Staff Recommended Action: Approve the Purchase Order increase in the
amount of $14,290.00 and authorize the Governing Board Chair to sign.
I. Purchase Order Increase - Library Interiors of FL ($389.20)
Staff Recommended Action: Approve the Purchase Order increase in the
amount of $389.20 and authorize the Governing Board Chair to sign the change
order.
J. Public Library Construction Grant - Eastside Branch Library
Staff Recommended Action: Approve the application forms and resolution to
resubmit the Eastside Branch Library project for consideration for a Public Library
Construction Grant by the 2010 State Legislature.
K. Budget Amendment - Personnel Services ($425,000.00)
Staff Recommended Action: Approve the Budget Amendment in the amount
of $425,000.00.
II. APPROVAL OF REGULAR AGENDA
Governor Pinkoson moved approval of the Regular Agenda. The motion
carried 4-0 with Governor Delaney out of the room.
III. SPECIAL PRESENTATIONS
(There were no items submitted in this category.)
IV. BOARD OF TRUSTEES
(There were no items submitted in this category.)
V. UNFINISHED BUSINESS
A. Fiscal Year 2009-2010 Tentative Budget
Staff Recommended Action: Approve the revised tentative budget for FY
2009-2010.
Library Director Sol Hirsch presented the above item.
Governor Pinkoson moved to approve the revised tentative budget for FY
2009-2010. The motion carried 4-0 with Governor Delaney out of the room.
Governor Delaney entered the room at 10:20 A.M.
VI. NEW BUSINESS
A. Resolution 09-03 Establishing Proposed Millage Rates
Staff Recommended Action: Adopt Resolution 09-03 establishing proposed
millage rates for the Library District at the roll back (no tax increase) rate for the
general fund and at 0.0915 mils for debt service, set the date for a public
hearing, and authorize the Library Director to notify the Property Appraiser of
this Resolution and to file the Certification of Taxable Value.
Library Director Sol Hirsch presented the above item.
Governor Delaney moved to adopt Resolution 09-03 establishing proposed
millage rates for the Library District at the roll-back (no tax increase) rate for the
general fund and at 0.0915 mils for debt service, set the date for a public hearing, and
authorize the Library Director to notify the Property Appraiser of the Resolution and to
file the Certification of Taxable Value. The motion carried 5-0.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Library District Press Releases and PubliCity
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
VIII. GOVERNING BOARD COMMENT
Commissioner Pinkoson asked when the Millhopper Branch Library would reopen.
Library Director Sol Hirsch stated that Millhopper Branch should reopen in late
February 2010.
IX. CITIZEN COMMENT
There were no citizens present who wished to provide comments to the
Governing Board.
X. ADJOURNMENT
There being no further business the meeting was adjourned at 10:24 A.M.
J. K. "Buddy" Irby, Clerk to the
Board of County Commissioners
