Thursday, August 13, 2009 – 10:15 A.M.
Meeting Room A – Headquarters Library
401 East University Avenue
Gainesville, Florida
The Alachua County Library District Governing Board met in regular session.
PRESENT: Chair Mike Byerly, presiding, Vice-Chair Eileen Roy, Governors Paula M. DeLaney,
Craig Lowe, and Lee Pinkoson
ABSENT: Governor Scherwin Henry
ALSO PRESENT: Library Director Sol Hirsch, County Attorney David Wagner, Clerk to the Board
J. K. “Buddy” Irby, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk
Bob Decker
The meeting was not televised.
Chair Byerly opened the meeting at 10:15 A.M.
I. APPROVAL OF THE CONSENT AGENDA
Commissioner Pinkoson requested that the Consent Agenda be modified to indicate that the Governing Board transmit a letter to the Alachua County Library District Foundation thanking them for a $15,000.00 donation for the Library Partnership Branch.
Commissioner Pinkoson moved approval of the Consent Agenda as modified. The motion carried 5-0.
(The items on the Consent Agenda are of a routine nature. The motion to approve the Consent Agenda approved all items and the recommended actions on the Consent Agenda.)
A. Warrant List
Staff Recommended Action: Approve the Warrant List.
B. Minutes of Meetings
Staff Recommended Action: Approve the Minutes of the May 28, 2009 Regular Governing Board Meeting and the Minutes of the May 28, 2099 Joint Governing Board/Board of Trustees Budget Workshop.
C. Donation from the Alachua County Library District Foundation
Staff Recommended Action: Accept the donation of $15,000.00 from the Alachua County Library District Foundation for the Snuggle Up Center at the Library Partnership Branch and transmit a letter to the Foundation thanking them for the donation.
D. Early and Additional Closings – Fiscal Year 2009-2010
Staff Recommended Action: Approve the Early and Additional Closings for the Fiscal Year 2009-2010.
E. Resolution 09-04 – Disposal of Alachua County Library District Surplus, Obsolete, and Beyond Repair Property
Staff Recommended Action: Adopt Resolution 09-04 with attached Exhibits.
F. Disposal of Halon Gas Tank
Staff Recommended Action: Authorize the Library Director to identify a vendor qualified to dispose of the above referenced tank and remaining halon gas and transfer to the identified vendor.
G. Amendments to the Fiscal Year 2009-2010 Pay Plans for Bargaining Unit, Confidential, Non-Bargaining Unit, and At-Will Employees; Intern and Temporary Service Rates of Pay; and Across-the-Board Adjustments for Bargaining, Confidential, Non-Bargaining Unit, and At-Will Employees
Staff Recommended Action: Approve the following recommendations:
1. Approve a two percent across-the-board increase to the base rate of pay effective the first full pay period on or after October 1, 2009, for Bargaining and Confidential Employees, per the current Collective Bargaining Unit Agreement.
2. Approve a two percent increase to the base rate of pay for Non-Bargaining Unit and At-Will employees, effective the first full pay period on or after October 1, 2009.
3. Provide the Library Director, a contractual employee, the two percent adjustment, the same as for Non-Bargaining and At-Will employees.
4. Approve pay for performance increases to the base rate of pay for employees in the Bargaining, Confidential, Non-Bargaining, and At-Will pay plans at two percent for “Meets Expectations” and above.
5. Approve the pay rate for High School Interns at $7.25 per hour.
6. Approve pay rates for employees appointed to Temporary Service to be set at the minimum rate of the appropriate salary range.
H. State Aid to Libraries – Fiscal Year 2009 – 2010
Staff Recommended Action: Approve the 2010 State Aid to Libraries Grant Application and authorize the Governing Board Chair to sign the Grant Agreement.
I. Amendment to Agreement for Headquarters Library Janitorial Services – Stewart Marchman Act Behavioral Healthcare
Staff Recommended Action: Approve the First Amendment to the Agreement with Stewart Marchman Act Behavioral Healthcare for janitorial services at the Headquarters Library and authorize the Chair of the Governing Board to sign.
II. APPROVAL OF REGULAR AGENDA
Library Director Sol Hirsch requested that the Regular Agenda be amended to include a brief presentation on the Eastside Branch Library.
Governor Pinkoson moved approval of the Regular Agenda as modified. The motion carried 5-0.
III. SPECIAL PRESENTATIONS
(No items were submitted in this category.)
IV. BOARD OF TRUSTEES
(No items were submitted in this category.)
V. UNFINISHED BUSINESS
(No items were submitted in this category.)
VI. NEW BUSINESS
A. Governing Board Meeting Schedule Fiscal Year 2009-2010
Staff Recommended Action: Approve the Fiscal Year 2009-2010 Governing Board Meeting schedule as presented.
Library Director Sol Hirsch presented the above item.
Commissioner DeLaney moved to approve the Fiscal Year 2009-2010 Governing Board Meeting Schedule as presented. The motion carried 5-0.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Monthly Statistical Reports (May and June 2009)
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
B. Library District Press Releases and Publicity
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
C. Contracts Executed by the Library Director
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
D. Update on Cell Tower Contract
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
E. Update on Roof Lease for Solar Panel Request for Proposal
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
F. Update on Eastside Branch Library
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
VIII. GOVERNING BOARD COMMENTS
There were no comments from members of the Governing Board.
IX. CITIZEN COMMENTS
There were no citizens present who wished to provide comments to the Board.
X. ADJOURNMENT
There being no further business the meeting was adjourned at 10:43 A.M.
J. K. “Buddy” Irby, Clerk to the
Library District Governing Board
