Thursday, December 9, 2010 – 10:30 A.M.
Headquarters Library – Meeting Room A
401 East University Avenue
Gainesville, Florida
The Alachua County Library District Governing Board met in regular session.
PRESENT: Chair Eileen Roy, presiding, Vice-Chair Scherwin Henry, Governors Paula M. DeLaney, Thomas Hawkins, and Lee Pinkoson
ABSENT: Governor Mike Byerly
ALSO PRESENT: Library Director Sol Hirsch, Administrative Services Division Director Shaney T. Livingston, County Attorney David Wagner, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker
The meeting was not televised.
Chair Roy opened the meeting at 10:35 A.M.
I. APPROVAL OF THE CONSENT AGENDA
Governor DeLaney moved approval of the Consent Agenda. The motion carried 5-0.
(The items on the Consent Agenda are of a routine nature. The motion to approve the Consent Agenda approved all items and the recommended actions on the Consent Agenda.)
A. Warrant List
Staff Recommended Action: Approve the Warrant List.
B. Minutes of Meetings
Staff Recommended Action: Approve the Minutes of the September 15, 2010 and October 28, 2010 Regular Governing Board Meetings and the September 15 and September 22, 2010 Public Budget Hearings.
C. Agreement Between Alachua County Library District and Communications Workers of America
Staff Recommended Action: Approve the agreement between the Communications Workers of America and the Alachua County Library District for the period October 1, 2010 through September 30, 2013, with wage re-openers in 2011 and 2012, and authorize the Governing Board Chair to sign the agreement.
D. Onetime Net Bonus for Confidential, Non-Bargaining Unit, At-Will Employees, and the Library Director
Staff Recommended Action: Approve the onetime net bonus for Confidential, Non-Bargaining, At-Will Employees, and the Library Director, applied in the same manner as applied for Bargaining Unit Employees through the Agreement between the Library District and Communications Workers of America.
II. APPROVAL OF THE REGULAR AGENDA
Library Director Sol Hirsch requested that the following items be added to the agenda:
1. Item 3a, Welcome of Governor Lee Pinkoson,
2. Item 6d, Purchase Order Increase – Library Interiors of Florida, Inc.,
3. Item 7h, New Library District Staff.
Governor DeLaney moved approval of the Regular Agenda as modified. The motion carried 5-0.
III. SPECIAL PRESENTATIONS
A. Welcome of Returning Governor Lee Pinkoson
Library Director Sol Hirsch presented the above item.
Governor Pinkoson stated he was glad to be back.
IV. BOARD OF TRUSTEES
(There were no items submitted in this category.)
V. UNFINISHED BUSINESS
(There were no items submitted in this category.)
VI. NEW BUSINESS
A. 2010 Report of Investment Performance
Staff Recommended Action: Accept the Recapitulation Report of Investment Performance for the Fiscal Year 2010.
Assistant Clerk/Finance Director Todd Hutchison presented the above item.
Governor Pinkoson moved to accept the Recapitulation Report of Investment Performance for Fiscal Year 2010. The motion carried 5-0.
B. Fiscal Year 2009-2010 – Long Range Facilities and Service Plan Accomplishments Report
Staff Recommended Action: Accept the report.
Library Director Sol Hirsch presented the above item.
Governor DeLaney moved to accept the report. The motion carried 5-0.
C. Review of the Governing Board’s Process for the Library Director’s Performance Evaluation
Staff Recommended Action: Review the process. No other action needed at this time.
Human Resources Director Kim Baldry presented the above item.
Governor Hawkins requested an email with the Library Director’s Performance Review form attached.
D. Purchase Order Increase – Library Interiors of Florida, Inc.
Staff Recommended Action: Approve the Purchase Order increase in the amount of $35,949.87 and authorize the Governing Board Chair to sign.
Library Director Sol Hirsch presented the above item.
Governor Henry moved to approve the Purchase Order increase in the amount of $35,949.87 and authorize the Governing Board Chair to sign. The motion carried 5-0.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Board of Trustees Minutes
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
B. Truth in Millage (TRIM) Certification and Maximum Millage Levy Calculation
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
C. Energy Management Update
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
D. Letter from CHOICES Director
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
E. Friends of Library Book Sale – October 23-27, 2010
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
Chair Roy thanked the Friends of the Library for donating textbooks to after-school programs.
F. Press Releases and Publicity
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
G. Monthly Statistical Report
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
H. Introduction of New Staff
Staff Recommended Action: No action required.
Library Director Sol Hirsch introduced the following staff members: Chris Step and Casey Boyd from Technical Services and Shirley Summons from the Hawthorne Branch Library.
VIII. GOVERNING BOARD COMMENT
Governor DeLaney stated that she took a tour of the Alachua County Jail and was impressed by the Library branch there.
Library Director Sol Hirsch stated that the Library District holds reading programs at the jail and has applied for a grant for serving juvenile inmates at the jail.
Chair Roy stated that the Alachua County Library District was better and friendlier than other libraries she has visited in other parts of the country.
IX. CITIZEN COMMENT
Library Foundation Chair Marjorie Alexander stated that the recent author gala raised almost $30,000.00 for the Library Endowment Fund.
Chair Roy thanked Chair Alexander for the work of the Library Foundation.
X. ADJOURNMENT
There being no further business the meeting was adjourned at 11:18 A.M.
________________________
J. K. Irby, Clerk to the Library
District Governing Board
