ALACHUA COUNTY LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
WEDNESDAY, JANUARY 20, 2010, 5:30 PM
FOUNDATION ROOM, HEADQUARTERS LIBRARY,
401 E UNIVERSITY AVENUE, GAINESVILLE, FL
PRESENT: Chair Dorothy Field, Vice Chair Kim Worley, Trustees Vivian Filer, Carol Higman, and Ryan Litsey
ALSO PRESENT: Library Director Sol M. Hirsch, Administrative Services Division Director Shaney Livingston, Assistant to the Director Terry Rasch, Financial Services Administrator Debra Jackson, Marketing & Public Relations Manager Angela Harris, Administrative Assistant Jan Scales, Staff Assistant Stephanie Ksionzyk, Administrative Services Administrator Suzi Blaze, Public Services Division Director Elizabeth Curry, Foundation Chair Marjorie Alexander and Joanne Auth
I. CALL TO ORDER AND APPROVAL OF AGENDA
The meeting was called to order at 5:30 pm. Ms. Higman moved approval of the agenda. Ms. Worley seconded the motion. Motion carried.
II. MINUTES OF DECEMBER 16, 2009 MEETING
The Minutes were approved by consensus.
III. GUESTS AND SPECIAL PRESENTATIONS
Mr. Hirsch announced that Trustee Harold Wilber will not be applying for a full term on the Board of Trustees due to health reasons and that he will not be coming to future meetings during his current term.
Mr. Hirsch introduced staff attending the meeting.
IV. COMMITTEE REPORTS
A. Friends of the Library Report
Ms. Higman, Trustees Representative, reported that the Friends of the Library were already preparing for the Spring book sale.
B. Foundation Board of Directors Report
Ms. Alexander, Foundation Board of Directors Chair, reported that five Foundation members were planning to attend Library Day in Tallahassee on February 16, 2010. The Foundation publication committee is revamping the Foundations printed materials. The Foundation is preparing the UF Community Campaign application and will be requesting that United Way add the Foundation to the designation list on United Way donation cards.
Ms. Alexander gave a brief overview of the Foundation’s Annual Report presented to the Library Governing Board on January 14, 2010, highlighting the following:
Ø Increase in Associate memberships and the addition of a Business Associate
Ø Formal establishment of the Library Endowment Fund with $500,000 initially donated
Ø Maren Foundation Grant
Ø Snuggle Up Center at the Library Partnership
Ø Four new leaves on Katherine’s Tree
Ø 2009 Author Gala
V. UNFINISHED BUSINESS
A. Board of Trustees Self-Assessment
Ms. Field, Trustees Chair, presented the summary Self-Assessment of the Board of Trustees. Ms. Filer moved acceptance of the summary and forwarding to the Library District Governing Board. Ms. Higman seconded the motion. Motion carried.
B. Board of Trustees Meeting with Legislative Delegation
Mr. Hirsch, Library Director, presented a draft agenda to the Board of Trustees for the meeting with the Legislative Delegation scheduled for 8:00 am on Tuesday, January 26, 2010 at the Library Partnership. The agenda was reviewed and a brief discussion followed. Trustees suggested a copy of the photo from Library Day last year be displayed and possibly a slide show format in the background during the meeting showing on going activities at the Library Partnership.
VI. NEW BUSINESS
A. Florida Library Association (FLA) Library Day – February 16, 2010
Mr. Hirsch, Library Director, reviewed the information regarding Library Day and asked that Trustees contact Ms. Rasch at 334-3910 by Friday, January 22, 2010, if they plan to participate.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Revised October 2009 Monthly Statistical Report
Mr. Hirsch noted that revisions to the October Report have been highlighted in yellow.
B. Monthly Statistical Report (November 2009)
Mr. Hirsch noted a change in the November report on the summary page. Alachua County Card Holders was changed in November to all Card Holders.
C. Monthly Report (December 2009)
Ms. Higman inquired about virtual users and information that was reflected in the report. Ms. Auth inquired about the checks and balances of the statistical report. Mr. Hirsch gave an overview of the system and new vendor highlighting the comparisons/reports the new system will allow.
C. Library Press Releases and Publicity
Mr. Hirsch briefly reviewed the attached information.
D. Mobile Health Clinic Update
Mr. Hirsch reported that the UF College of Medicine Mobile Health Clinic, opened on January 11, 2010 at the Tower Road Branch Library. The Mobile Clinic is staffed by College of Medicine students and faculty who provide primary care, follow-up care and health education presentations. Eight people were served by the clinic on the 11th. The Clinic was also open on Dr. Martin Luther King, Jr. Holiday, and three citizens were served. In addition to the Health Clinic, Three Rivers Legal Services has been available to provide free legal advice to those who qualify, at the same time as the Clinic. We hope to soon have a social worker available at the same time. The Mobile Health Clinic is a success. We plan to continue this service at Tower Road Branch Library and are working with UF College of Medicine to provide this service at our libraries in High Springs, Newberry and Waldo. A brief discussion of the services followed Mr. Hirsch’s report. Trustees were enthusiastic about the future of this project.
VIII. BOARD OF TRUSTEES COMMENTS
Ms. Filer commented that she had met with a group to include County Commissioner (and ACLD Governing Board member) Cynthia Chestnut regarding obesity in children in Alachua County. The group is looking for more stakeholders and may be contacting the Library District at Ms. Filer’s suggestion.
She also commented that she had taken the Branch Tour with Mr. Hirsch and Ms. Curry on January 11, 2010. They visited Tower, Archer and Newberry. She noted the impact the branches have on their communities and how differently each branch does the same thing for their community.
IX. CITIZEN COMMENT
IX. ADJOURNMENT
The meeting adjourned at 6:32 pm.
