Thursday, December 10, 2009 — 10:30 A.M.
Meeting Room A — Headquarters Library
401 East University Avenue
Gainesville, Florida
The Alachua County Library District Governing Board met in regular session.
PRESENT: Chair Mike Byerly, presiding, Vice Chair Eileen Roy, Governors Paula
M. DeLaney, Scherwin Henry, Craig Lowe, and Lee Pinkoson
ALSO PRESENT: Library Director Sol Hirsch, County Attorney David Wagner, Clerk to
the Board J. K. Irby, Assistant Clerk/Finance Director Todd
Hutchison, and Deputy Clerk Bob Decker
The meeting was not televised.
Chair Byerly opened the meeting at 10:30 A.M.
I. APPROVAL OF THE CONSENT AGENDA
Governor Delaney moved approval of the Consent Agenda. The motion
carried 5-0, with Governor Henry out of the room.
(The items on the Consent Agenda are of a routine nature. The motion to
approve the Consent Agenda approved all items and the recommended actions on the
Consent Agenda.)
A. Warrant Lists
Staff Recommended Action: Approve the Warrant Lists.
B. Minutes of Meetings
Staff Recommended Action: Approve the Minutes of the September 9, 2009,
September 23, 2009, and October 22, 2009 Regular Governing Board Meetings
and the September 9, 2009 and September 23, 2009 Public Budget Hearings.
C. Policy Statement “Vehicle and Eguiment Operation”
Staff Recommended Action: Approve the proposed revisions to the Library
District’s “Vehicle and Equioment Operation “Policy Statement.
D. Policy Statement “Library Membershio in CommunIty and Civic Orcianiz’ations”
Thursday, December 10, 2009 — 10:30 A.M.
Staff Recommended Action: Approve the proposed revisions to the Library
District’s “Libraiy Membershio in Community and Civic Organizations” Policy
Statement.
E. Purchase Order to Library Interiors of Florida, Inc.
Staff Recommended Action: Approve the issuance of Purchase Order
#310159 to Library Interiors of Florida, Inc., in the amount of $270,610.12, for
furniture and shelving for the Millhopper Branch Library and authorize the
Governing Board Chair to sign.
F. Purchase Order to CDW-Government, Inc. for Computers
Staff Recommended Action: Approve the issuance of Purchase Order
#310158 to CDW-Government, Inc. in the amount of $80,040.00 and authorize
the Governing Board Chair to sign the Purchase Order.
II. APPROVAL OF THE REGULAR AGENDA
Governor Roy moved approval of the Regular Agenda. The motion carried
5-0, with Governor Henry out of the room.
III. SPECIAL PRESENTATIONS
A. Proclamation — 2010 Census Complete Count Committee for Alachua County
Staff Recommended Action: Read the Proclamation.
Chair Byerly read the Proclamation.
B. PrimeTime Family Reading Time Program
Staff Recommended Action: Receive the report.
Library Director Sol Hirsch and Alachua Branch Manager Caryl McKellar presented
the above item.
IV. BOARD OF TRUSTEES
(There were no items submitted in this category.)
V. UNFINISHED BUSINESS
(There were no items submitted in this category.)
Thursday, December 10, 2009 — 10:30 A.M.
VI. NEW BUSINESS
A. 2009 Report of Investment Performance
Staff Recommended Action: Accept the Recapitulation Report of Investment
Performance for the Fiscal Year 2009.
Assistant Clerk/Finance Director Todd Hutchison and Clerk J. K. Irby presented
the above item.
Governor Henry entered the room at 10:49 P.M.
Governor Pinkoson moved to accept the report. The motion carried 6-0.
B. Fiscal Year 2008-2009 — Long Range Facilities & Service Plan Accomplishments
Report
Staff Recommended Action: Accept the report.
Library Director Sol Hirsch presented the above item.
Governor Pinkoson moved to accept the report. The motion carried 6-0.
C. Review of the Governing Board’s Process for the Library Director’s Performance
Review
Staff Recommended Action: Review the process. No other action needed at
this time.
Library Director Sol Hirsch presented the above item.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Board of Trustees Minutes
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
B. Contracts Executed by the Library Director
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
Thursday, December 10, 2009 — 10:30 A.M.
C. Truth in Millage (TRIM) Certification and Maximum Millage Levy Calculation
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
D. Friends of the Library Book Sale October 24-28, 2009
Staff Recommended Action: No action required.
Library Director Sot Hirsch presented the above item.
E. Press Releases and Publicity
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
VIII. GOVERNING BOARD COMMENT
Governor Pinkoson stated this meeting would be his last on the Governing Board.
He thanked the Board and Library Staff for the opportunity to serve.
IX. CITIZEN COMMENT
There were no citizens present who wished to provide comments to the Board.
X. ADJOURNMENT
There being no further business the meeting was adjourned at 11:37 A.M.
J. K. Irby, Clerk to the Library
District Governing Board