ALACHUA COUNTY LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
WEDNESDAY, DECEMBER 16, 2009 - 5:30 PM
FOUNDATION ROOM, HEADQUARTERS LIBRARY,
401 E UNIVERSITY AVENUE, GAINESVILLE, FL
PRESENT: Chair Dorothy Field, Vice Chair Kim Worley, Trustees Vivian Filer, Carol Higman, Ryan Litsey and Harold Wilber
ALSO PRESENT: Library Director Sol M. Hirsch, Assistant to the Director Terry Rasch, Financial Services Administrator Debra Jackson, Administrative Services Administrator Suzi Blaze, Administrative Assistant Jan Scales, Marketing & Public Relations Manager Angela Harris, Public Services Division Director Elizabeth Curry, Support Services Division Director Marlene Harris and Foundation Chair Marjorie Alexander
I. CALL TO ORDER AND APPROVAL OF AGENDA
The Meeting was called to order at 5:30 pm. Ms. Worley moved approval of the agenda. Mr. Litsey seconded the motion. Motion carried.
II. MINUTES OF MEETING
The Minutes were approved by consensus.
III. GUESTS AND SPECIAL PRESENTATIONS
Mr. Wilber, Trustees Foundation Representative, introduced the new Foundation Chair Marjorie Alexander. Ms. Alexander then gave the Foundation Report (Item IV.B.). She reported that two Foundation Board members participated in the Friends, Foundation and Board Workshop in Clermont on December 1. She invited Trustees and staff to attend the next meeting of the Foundation, scheduled for Wednesday, January 13, 2010 at 5:15 pm in the Foundation Room.
IV. COMMITTEE REPORTS
A. Friends of the Library Report
Ms. Higman, Trustees Representative, reported that after a very successful Fall Booksale, FOL is again overwhelmed with books.
B. Foundation Board of Directors Report
Report given under Item III. above.
V. UNFINISHED BUSINESS
A. Library Director’s Performance Review
Ms. Field, Trustees Chair, reviewed the summary of the performance reviews submitted by each Trustee. She commented that all of the performance evaluations were similar and that all Trustees agreed that Mr. Hirsch’s performance has been outstanding.
Ms. Higman moved approval of the compiled Board of Trustees Performance Evaluation of the Library Director and forwarding to the Governing Board. Mr. Wilber seconded the motion. Motion carried.
Ms. Field led a discussion regarding salary adjustment based on the Outstanding Performance. She stated that the general rule at the Library is any employee receiving at least a satisfactory or above receives a 2% increase and those below satisfactory do not receive an increase. Mr. Hirsch requested that consideration for his performance adjustment be in line with Library District staff.
Mr. Litsey moved approval of a 2% salary increase for Mr. Hirsch’s outstanding performance, which is in line with staff, and forward the recommendation to the Governing Board for approval. Ms. Higman seconded the motion. Motion carried.
VI. NEW BUSINESS
A. Board of Trustees Self-Assessment
Mr. Hirsch, Library Director, gave an overview of the Trustees Self-Assessment. Ms. Rasch will forward, via email, the previous year’s summary Self-Assessment and the Self-Assessment form to Trustees on Thursday, December 17. Trustees were asked to return their self-assessment to Ms. Rasch by January 8, 2010. She will then forward all to Ms. Field to prepare a summary.
B. Cone Park Update and Recommendation
Mr. Hirsch, Library Director, presented a memo to the Trustees regarding Cone Park. The memo included an overview of the site and staff’s review of the Cone Park site to determine appropriateness for library services. Mr. Hirsch recommended that the Board of Trustees forward their support to the Governing Board for the Library Director to enter negotiations with the City of Gainesville to provide library services at Cone Park in a manner that parallels development of the park by the City.
Ms. Filer commented that she wants the Eastside libraries to have the same high quality of design and furnishings that exist in the other newly renovated libraries such as the Alachua Branch. There was discussion regarding the library to be built on the eastside of Gainesville. It was agreed that the Eastside Library should be a stellar building like the Alachua Branch. Mr. Hirsch stated that there would be meetings within the community, as were done with the Alachua and Millhopper expansions, with opportunity for citizen input as to what they want to see in the Eastside Branch.
Ms. Higman moved approval of Mr. Hirsch’s recommendation. Ms. Worley seconded the motion. Motion carried.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Monthly Reports (October and November 2009)
The October 2009 Monthly Statistical Report was distributed. Mr. Hirsch reviewed the new format for Statistics which includes a summary page. The November 2009 Statistical Report will be distributed in January 2010.
There was a brief discussion regarding the definition of “Drupal”, an open software used as a website content management system.
B. Press Releases and Publicity
Mr. Hirsch briefly reviewed the press release and publicity included in the agenda packet.
Mr. Hirsch asked Trustees to add the 8:00 AM, January 26, 2009, Board of Trustees meeting with the Alachua County Legislative Delegation and/or their staff to their calendars. The meeting will be held at the Library Partnership.
Mr. Hirsch also mentioned Friday, February 26, 2010 as the tentative opening date for the Millhopper Branch Library.
VIII. BOARD OF TRUSTEES COMMENTS
IX. CITIZEN COMMENT
X. ADJOURNMENT
The Meeting adjourned at 6:30 pm.
