Thursday, February 11, 2010 — 10:30 A.M.
Meeting Room A — Headquarters Library
401 East University Avenue
Gainesville, Florida

PRESENT: Chair Mike Byerly, presiding, Vice Chair Eileen Roy, Governors Paula
M. DeLaney and Scherwin Henry

ABSENT: Governors Cynthia Moore Chestnut and Craig Lowe

ALSO PRESENT: Library Director Sol Hirsch, County Attorney David Wagner, Clerk to
the Board J. K. Irby, Assistant Clerk/Finance Director Todd
Hutchison, Administrative Services Director Shaney T. Livingston,
and Deputy Clerk Bob Decker

The meeting was not televised.

Chair Byerly opened the meeting at 10:35 A.M.

I. APPROVAL OF THE CONSENT AGENDA

Governor DeLaney moved approval of the Consent Agenda as circulated. The
motion carried 4-0.

(The items on the Consent Agenda are of a routine nature. The motion to
approve the Consent Agenda approved all items and the recommended actions on the
Consent Agenda.)

A. Warrant Lists

Staff Recommended Action: Approve the Warrants List.

B. Minutes of Meeting

Staff Recommended Action: Approve the Minutes of the January 14, 2010
Regular Governing Board Meeting.

C. Purchase Order Increase — GRUCom

Staff Recommended Action: Approve the Purchase Order increase in the
amount of $1,134.00 and authorize the Governing’ Board Chair to sign.

D. Budget Amendment — State Aid ($62,651.00)

Staff Recommended Action: Approve the Budget Amendment.

E Budget Amendment — General Fund Transfer between Divisions ($62,651.00)

Staff Recommended Action: Approve the Budget Amendment.

II. APPROVAL OF REGULAR AGENDA

Governor DeLaney moved approval of the Regular Agenda as circulated. The
motion carried 4-0.

III. SPECIAL PRESENTATIONS

A. Presentation of the Fiscal Year 2009 Library District Audit and Financial
Statements

Staff Recommended Action: Accept the reports and authorize the Governing
Board Chair to sign the Management Response letter and to certify the Fiscal
Year 2009 Annual Financial Report to the Florida Department of Financial
Services.

Library Director Sol Hirsch, Clerk J. K. Irby, Assistant Clerk/Finance Director Todd
Hutchison, and Alan Nast of Davis, Monk, and Company presented the above item.

Governor Roy moved to accept the reports and to authorize the Governing
Board Chair to sign the Management Response letter and to certify the Fiscal Year 2009
Annual Financial Report to the Florida Department of Financial Services. The motion
carried 4-0.

IV. BOARD OF TRUSTEES

A. Board of Trustees Self-Assessment

Staff Recommended Action: Accept the Board of Trustees’ Self-Assessment
as presented.

Board of Trustees member Kim Worley presented the above item.

B. Board of Trustees Meeting with the Legislative Delegation

Staff Recommended Action: Receive the report.

Library Director Sol Hirsch presented the above item.

V. UNFINISHED BUSINESS

(There were no items submitted in this category.)

VI. NEW BUSINESS

(There were no items submitted in this category.)

VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A. Board of Trustees Minutes

Staff Recommended Action: No action required.

Library Director Sol Hirsch presented the above item.

B. Monthly Statistical Report (December 2009)

Staff Recommended Action: No action required.

Library Director Sol Hirsch presented the above item.

C. Library District Press Releases and Publicity

Staff Recommended Action: No action required.

Library Director Sol Hirsch presented the above item.

D. Millhopper Branch Library Opening

Staff Recommended Action: No action required.

Library Director Sol Hirsch presented the above item.

VIII. GOVERNING BOARD COMMENT

There were no comments from members of the Governing Board.

IX. CITIZEN COMMENT

There were no citizens present who wished to provide comments to the
Governing Board.

X. ADJOURNMENT

There being no further business the meeting was adjourned at 11:16 A.M.

J. K. Irby, Clerk to the Library
District Governing Board