ALACHUA COUNTY LIBRARY DISTRICT

BOARD OF TRUSTEES MEETING MINUTES

WEDNESDAY – SEPTEMBER 21, 2011 - 4:30 PM

HEADQUARTERS LIBRARY, FOUNDATION ROOM,

401 EAST UNIVERSITY AVENUE, GAINESVILLE, FL

 

Present: Chair Vivian Filer, Vice Chair Gloria Moore, Trustees Sheila Dickison, Dorothy Field, Ora White, and Kim Worley

Absent:  Xavier Monroe.

Others Present:  Interim Library Director Shaney Livingston, Public Services Division Director Chris Culp, Administrative Services Administrator Suzi Blaze, Technical Services Administrator Daniel Barden, Assistant to the Library Director Terry Rasch, Administrative Assistant Jan Scales, Micanopy Branch Senior Library Specialist Carla Caudill, Staff Assistant Stephanie Ksionzyk, ACLD Foundation Chair Marjorie Alexander, and FOL President Dr. Peter Roode.

 

  1. I.      CALL TO ORDER AND APPROVAL OF AGENDA

Ms. Filer, Trustees Chair, called the meeting to order at 4:30 pm with a quorum present.

Ms. Livingston, Interim Library Director, requested the addition of Item VII.C. Special Taxing Districts.

Ms. Field, Trustee, moved to approve the agenda as revised.  Ms. Worley, Trustee, seconded.  Motion carried.

 

  1. II.    MINUTES OF MEETING

Ms. Field suggested the Minutes for the Ad hoc Committee – Library Director Search be submitted for approval by the members of the Committee along with the Regular and Special Called Board of Trustees Minutes.  Ms. Worley moved that the Minutes presented be approved.  Dr. Moore, Trustees Vice Chair, seconded.  Motion carried.

 

  1. III.   GUESTS AND SPECIAL PRESENTATIONS

(No items submitted in this category.)

 

IV.  COMMITTEE REPORTS

  1. A.           Friends of the Library Report

Dr. Roode, FOL President, reported the next Book Sale begins October 22, 2011.  The Friends are currently looking for other charities to accept books that would otherwise be discarded.  Dr. Roode asked the Trustees for additional contacts.  Ms. Alexander, Foundation Chair, offered suggestions.

Foundation Board of Directors Report

Ms. Alexander reported that 60 people attended the Foundation’s Annual Meeting on September 11, 2011.  Levada Brown and Beverly Bartlett gave presentations, and past Foundation Chairs were recognized.  Ms. Alexander distributed a bookmark that was given out at the Annual Meeting and the Foundation’s Annual Report.  Next year, the Foundation will focus on the 2012 Author Gala, working with the new Library Director, implementing their Long Range Plan, and developing new Foundation brochures.  She thanked Ms. Livingston, Ms. Culp, and Ms. Kortus for their assistance at the Annual Meeting.

 

V.   UNFINISHED BUSINESS

(No items submitted in this category.)

 

VI.  NEW BUSINESS

  1. A.           Board of Trustees Meeting Schedule Fiscal Year 2011-2012

Ms. Livingston presented the item.  Dr. Dickison, Trustee, moved to approve the Board of Trustees meeting schedule for FY 11-12 as presented.  Ms. White, Trustee, seconded.  Motion carried.

  1. B.           Early and Additional Closings Fiscal Year 2011-2012

Ms. Livingston presented the item.  Ms. Field moved to approve the Early and Additional Closings for FY 11-12 as presented and forward to the Governing Board with a recommendation for approval.  Ms. White seconded.  Motion carried.

  1. C.           Policy Statement: Lost Materials

Ms. Livingston presented the item.  Ms. White moved approval of the Policy Statement: Lost Materials as presented and forward to the Governing Board with a recommendation for approval.  Ms. Worley seconded.  Motion carried.

 

VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

  1. A.   Monthly Report (July and August 2011)

Ms. Livingston presented the item.

  1. B.   Library District Press Releases and Publicity

Ms. Livingston highlighted a few press releases and reported that books have been delivered and shelving and AC have been installed at the Cone Park Branch.  Staff is currently working on filling the staff positions for the branch.  Ms. White inquired if these will be new staff positions.  New positions for the Cone Park Branch were included in the budget for FY 10-11.  Internal staff will also have the opportunity to transfer to these positions.

Ms. Livingston reminded the Trustees of the Literacy Festival scheduled for October 8, 2011, and invited them to attend.

  1. C.   Special Taxing Districts

Ms. Livingston distributed an article from the Palm Beach Post regarding possible cuts to special taxing districts.  Staff will monitor the situation and may call upon the Trustees to lobby.

Ms. Livingston reported that a Delegation Hearing is scheduled for October 11, 2011 at the Santa Fe College Kirkpatrick Center.  A Legislative Delegation Committee meeting will be scheduled prior to the hearing.

 

  1. VIII.                BOARD OF TRUSTEES COMMENTS

In response to questions from the Trustees Ms. Livingston noted visits to branches by trustees would resume.  The Cone Park Branch is scheduled to open in mid- to late- October.

 

  1. IX.  CITIZEN COMMENT

Ms. Alexander commended Nickie Kortus for her great work as the new Public Relations/Marketing Manager.

Ms. Livingston reminded the Trustees that a Public Budget Hearing would be held at 5:30 pm this evening.

 

  1. X.    ADJOURNMENT

Meeting adjourned at 4:55 pm.