ALACHUA COUNTY LIBRARY DISTRICT

BOARD OF TRUSTEES MEETING MINUTES

WEDNESDAY – FEBRUARY 15, 2012 - 5:30 PM

HEADQUARTERS LIBRARY, FOUNDATION ROOM,

401 EAST UNIVERSITY AVENUE, GAINESVILLE, FL


Present: Chair Vivian Filer, Vice Chair Gloria Moore, Trustees Sheila Dickison, Dorothy Field, Xavier Monroe, Ora White, and Kim Worley.

Absent:  None.

Others Present: Library Director Shaney Livingston, Public Services Division Director Chris Culp, Administrative Services Division Director Debra Jackson, Administrative Services Administrator Suzi Blaze, Technical Services Administrator Daniel Barden, PR/Marketing Manager Nickie Kortus, Assistant to the Library Director Terry Rasch, Administrative Assistant Jan Scales, Micanopy Branch Senior Library Specialist Carla Caudill, Staff Assistant Stephanie Ksionzyk, FOL President Dr. Peter Roode, and ACLD Foundation Representative Joanne Auth.

 

I.      CALL TO ORDER AND APPROVAL OF AGENDA

Ms. Filer, Trustees Chair, called the meeting to order at 5:30 pm with a quorum present.

Ms. Livingston, Library Director, requested the addition of Item III. Introduction of Staff, Item VII.G. Law in the Library Series, and Item VII.H. Long Range Plan Workshop.

Dr. Dickison, Trustee, moved to approve the agenda as revised.  Ms. White, Trustee, seconded.  Motion carried.


II.    MINUTES OF MEETING

Ms. Worley, Trustee, moved that the Minutes be approved as presented.  Ms. White seconded.  Motion carried.


III.   GUESTS AND SPECIAL PRESENTATIONS

A.           Introduction of Staff

Ms. Livingston introduced Debra Jackson, now Administrative Services Division Director, and Chris Culp, Public Services Division Director.  Along with Ms. Livingston, they comprise the Library District’s Executive Team.

 

IV.  COMMITTEE REPORTS

A.           Legislative Report – Florida Library Association Library Day

Ms. Worley reported that the group representing ACLD was well received at Library Day.

Ms. Livingston reported State Aid for Libraries is currently budgeted at $21.3 million in both the Florida Senate and the House of Representatives.  Grant funding for library cooperatives is currently set at $1.5 million in the Senate and $1.2 million in the House.

B.           Friends of the Library Report

Dr. Roode, FOL President, reported that the next Book Sale will begin on April 21, 2012.

C.           Foundation Board of Directors Report

Dr. Dickison reported that the Foundation Board met on January 11, 2012. Dues are now $50 to join and $50 per year thereafter.  An events committee was formed, and the UF charities application was submitted.

 

V.   UNFINISHED BUSINESS

A.           Board of Trustees Tours

Ms. Livingston reported such tours would need to be noticed, have an agenda, and have minutes taken.  An alternative would be to set up individual tours with Ms. Livingston.  Ms. Field stated that individual tours would be more practical.  Dr. Dickison and Ms. White agreed.  Ms. Livingston asked interested Trustees to email Ms. Rasch to set up a schedule.

 

VI.  NEW BUSINESS

A.           Board of Trustees Self-Assessment

Ms. Livingston presented the item.  Ms. Rasch will email the Trustees a copy of the Self-Assessment.

B.           Policy Statement – Fines

Ms. Livingston presented the item.  Ms. Field moved to forward to the Governing Board with a recommendation to approve.  Ms. White seconded.  Motion carried.

C.           Policy Statement – Circulation of Materials & Patron Registration

Ms. Livingston presented the item.  Ms. Field moved to forward to the Governing Board with a recommendation to approve.  Ms. Worley seconded.  Motion carried.

D.           Jail Collection Inventory

Ms. Livingston presented the item.  Ms. Worley moved to forward to the Governing Board with a recommendation to approve.  Ms. White seconded.  Motion carried.

E.            Recommendation of One Trustee to Fill Ms. Field’s Position on the PAL (Putnam, Alachua, Levy) Library Cooperative Governing Board

Ms. Livingston presented the item.  Dr. Dickison volunteered to serve on the PAL Library Cooperative Governing Board.  Ms. Worley moved to approve Dr. Dickison’s placement on the Board.  Dr. Moore seconded.  Motion carried.

 

VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A.   Monthly Report (November 2011, December 2011 and January 2012)

Ms. Livingston presented monthly statistics noting correction to printed copy.

Staff is in the process of selecting an architect for the Cone Park Branch.  ACLD will host a neighborhood meeting for public input on February 22, 2012, at 6:30 pm at the Fred Cone Park Recreation Center.

B.   Library District Press Releases and Publicity

Ms. Livingston highlighted programs scheduled for Black History Month, the successful visit of author Gene Yang, turnout at early voting, and VITA and AARP tax help.  The opening for the Teen Space at Headquarters is tentatively scheduled for March 8, 2012, at 11:30 am.

C.   IMLS Award Ceremony

Ms. Livingston reported The IMLS Award Ceremony was well attended. The Library District’s Medal is displayed on the main floor of the Headquarters Library.

D.   eCard Update

Ms. Livingston reported that between   From October 2011 through January 2012, 8,000 eCards were eliminated.

E.    Fiscal Year 2011 Library District Audit and Financial Statements

Ms. Livingston presented the item

F.    Discarded Material Value

Ms. Livingston presented the item

 G.   Law in the Library Series

The Library District has partnered with the 8th Judicial Circuit Bar to hold a series of programs at the Headquarters Library, beginning February 27, 2012.

H.   Long Range Plan Workshop

The Governing Board/Board of Trustees Joint Long Range Plan Workshop is scheduled for Thursday, February 23, 2012 at 10:30 am.

 

VIII.                BOARD OF TRUSTEES COMMENTS

Mr. Monroe commended staff for adding a Bookmobile stop at Rawlings.  He also asked why patrons can only renew books twice online.  Ms. Culp replied that the renewal limits are so other patrons can have access to the materials.  Mr. Monroe asked about the marketing PSAs to the middle and high schools.  Ms. Livingston replied that ACLD is working actively with the schools.

Dr. Dickison asked if staff encourage patrons to bring in their own bags.  Cost is a factor, and the plastic bags with ACLD’s name and logo are a successful marketing tool.  Staff continues to research different options.

 

IX.  CITIZEN COMMENT

No citizen comments.

 

X.    ADJOURNMENT

Meeting adjourned at 6:23 pm.