ALACHUA COUNTY LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
WEDNESDAY – NOVEMBER 19, 2008 – 5:30 PM
FOUNDATION ROOM – HEADQUARTERS LIBRARY
401 EAST UNIVERSITY AVENUE , GAINESVILLE, FL
The Alachua County Library District Board of Trustees met in regular session.
PRESENT: Chair Dorothy Field, presiding, Vice Chair Kim Worley, Trustees Joanne Auth, Vivian Filer, Carol Higman and Harold B. Wilber
ABSENT: Trustee Joel Buchanan
ALSO PRESENT: Library Director Sol M. Hirsch, Terry Rasch, Angela Harris, Suzi Blaze, Dan Whitcraft, Jan Scales, Public Services Division Director Elizabeth Curry, Support Services Division Director Marlene Harris, CWA Vice President Carla Caudill, and Foundation Chair Laura Shaw.
I. CALL TO ORDER AND APPROVAL OF AGENDA
Ms. Field called the meeting to order at 5:30 pm. Ms. Higman moved approval of the agenda. Ms. Worley seconded the motion. Motion carried.
II. MINUTES OF MEETING
Ms. Higman moved approval of the Minutes of the October 15, 2008 Trustees Meeting. Ms. Worley seconded the motion. Motion carried.
III. GUESTS AND SPECIAL PRESENTATIONS
A. Introduction of New Trustee
Ms. Field introduced and welcomed Mr. Harold B. Wilber, the newly appointed County Representative on the Board of Trustees.
IV. COMMITTEE REPORTS
A. Friends of the Library Report
Ms. Higman, Trustees Friends of the Library Representative deferred to Mr. Hirsch and Ms. Curry. Mr. Hirsch reported that the FOL made $149,000 plus at the Fall Booksale in October. Ms. Curry reported that the FOL meeting was a celebration of the Booksale, the 1 st ACLD/FOL float in the Holiday Parade, and Books for Soldiers funds donated at the booksale.
B. Foundation Board of Directors Report
Ms. Auth, Trustees Foundation Board of Directors Representative reported that Ms. Shaw continues to make presentations to community organizations about the Foundation. The Foundation welcomes any suggestions for future presentations to other community organizations. Ms. Shaw reported that the narrator for the Diana Gabaldon will also be attending the Foundation Gala on May 17, 2009; the Foundation has four new Board Members; Foundation investments are down; and that prior to the GALA, the Development and Community Relations Committees are planning an event at the Oak Hammock. She also reported that a $5000 GALA sponsorship check was received from Shands today.
V. UNFINISHED BUSINESS
(There were no items submitted in this category.)
VI. NEW BUSINESS
A. Long Range Facilities and Service Plan Accomplishments Report – Fiscal Year 2007-2008 Mr. Hirsch presented the LRP Accomplishments Report for FY 2007-08. He reported that in FY 07-08 circulation was up 2.1%, registered borrowers up 4.3%, visits to libraries up 4.97%, virtual visits to website up 16% and virtual catalog visits were up 19.6%. ACLD has made great inroads into the community. We are now being sought after to participate in community activities. Ms. Auth inquired about the postponing of the Jonesville Project by the County. Mr. Hirsch reported that ACLD has the funding for Jonesville, but with the delay by the County, staff may look at moving some other projects forward, i.e., expansion of Youth Services into the courtyard at Headquarters.
B. Library Director Performance Review Form and Self-Evaluation
Ms. Field set a deadline of December 7, 2008 for Trustees completion of their individual performance review of the Library Director. Trustees should submit their completed review to Ms. Rasch in Library Administration. She will forward to Ms. Field who will prepare a summary of the evaluations and meet with the Library Director prior to the next Trustees Regular meeting. The summary will then be presented to the Board of Trustees for approval at their December 17, 2008 meeting. Mr. Hirsch asked that Trustees let him know if they would like to have an individual meeting with him to discuss his performance.
Mr. Hirsch presented his self evaluation for the period October 2007 – September 2008 highlighting areas of accomplishments as well as those that he felt he did not accomplish. He also identified Goals for the FY 08-09.
VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
A. Monthly Report (October 2008)
Mr. Hirsch noted that circulation at the Alachua Branch increased considerably even though we were closed for awhile during the FY. Since the Branch re-opened circulation continues to increase.
Mr. Hirsch also announced that the Millhopper Branch Library will close mid-December and the temporary Millhopper site, at the Bank of America building on NW 43 rd St, will open just after the New Year. There will be lots of publicity and general information going out shortly regarding the closure and temporary site.
B. Truth in Millage (TRIM) Certification) and Maximum Millage Levy Calculation Final Disclosure
Mr. Hirsch reported that we have received certification for TRIM and Maximum Millage Levy Calculation, which means we have met all requirements for both.
C. Press Releases & Publicity
Mr. Hirsch shared President-elect Obama’s recognition of the role libraries played in finding his community organizing job in Chicago. He also highlighted information on the Highwaymen Painter who visited the High Springs Branch and the huge success of StoryCorps in our community. Ms. Filer commented that she enjoyed the experience of being interviewed for StoryCorps and is happy to donate the copy of her interview to the ACLD. Other press releases and publicity highlighted were the Digital Bookmobile at the Downtown Art Festival, Early Voting and One City One Book.
VIII. BOARD OF TRUSTEES COMMENTS
Ms. Auth commented on the BOT Tour of Adult Services prior to the BOT meeting. She is very pleased with Aquabrowser and the designated e-government computer in Adult Services. Mr. Hirsch announced that NEFLIN has been working with a grant from the State Library regarding e-Government Services and has asked ACLD to coordinate an e-Government project for this region as well as being the point library for the region.
Ms. Filer announced that as a part of Black History Month she will be telling stories at Headquarters on Saturday, February 22, 2009. She also reminded everyone to save November 30 th for the Rosa Parks Historical Event at 3:00 pm at Mt. Carmel Baptist Church. The event will include the Memorial Program at 3:00 pm, the Freedom Ride at 4:15 pm from Mt. Carmel to the Bus Depot, the Unveiling Program at the Bus Depot at 4:30 pm and refreshments/fellowship at 5:30 pm. There will be a representative from the National Library for Rosa Parks participating in the program.
Ms. Curry, Director, Public Services Division, announced that Mr. Hirsch had been awarded the Distinguished Alumni Award from the Florida State University Department of Library and Information Management. There was a round of applause from those in attendance.
Mr. Wilber thanked everyone for the warm reception he had received as a Trustee.
IX. CITIZEN COMMENT
There were no citizen comments.
The meeting was adjourned at 6:17 pm.