Board of Trustees Meeting 02/18/09

Date: 
Wednesday, February 18, 2009
Minutes: 

ALACHUA COUNTY LIBRARY DISTRICT

BOARD OF TRUSTEES MEETING AGENDA

WEDNESDAY, FEBRUARY 18, 2009 - 5:30 PM

FOUNDATION ROOM, HEADQUARTERS LIBRARY

401 E UNIVERSITY AVENUE , GAINESVILLE, FL

 

Present: Chair Dorothy Field, presiding, Vice Chair Kim Worley, Trustees Joanne Auth, Carol Higman and Harold Wilber.

Absent: Trustees Vivian Filer and Joel Buchanan

Also Present: Library Director Sol M. Hirsch, Administrative Services Division Director Shaney Livingston, Terry Rasch, Jan Scales, Angela Harris, Annette Perez, Public Services Division Director Elizabeth Curry, Support Services Division Director Marlene Harris and Foundation Chair Laura Shaw.

 

I. CALL TO ORDER AND APPROVAL OF AGENDA

Ms. Field called the meeting to order at 5:30 pm. Ms. Worley moved approval of the agenda. Mr. Wilber seconded the motion. Motion carried.

 

II. MINUTES OF DECEMBER 17, 2008 MEETING

Ms. Higman moved approval of the Minutes of December 17, 2008. Mr. Wilber seconded the motion. Motion carried.

 

III. GUESTS AND SPECIAL PRESENTATIONS

(There were no items submitted in this category.)

 

IV. COMMITTEE REPORTS

A. Friends of the Library Report

Ms. Higman, Trustees Representative was unable to attend the FOL meeting, but did read the Minutes of the meeting. She was pleased to see that the grant proposal that Mr. Hirsch submitted for Humanities Council Program “Prime Time Family Reading” was approved in the amount of $3000.00. Ms. Curry, who worked on this grant, explained that the program will promote family literacy with children and parents working together with story tellers to discuss key issues that come up in books. The program will begin in three branches in the Fall and is modeled after the Hampton, Virginia program.

B. Foundation Board of Directors Report

Ms. Auth, Trustees Representative, announced that the next meeting of the Foundation Board of Directors will be held on March 4, 2009 instead of March 12 due to Library Days in Tallahassee. Ms. Shaw, Foundation Board of Directors Chair reported that she and Mr. Hirsch made a presentation this morning to retired faculty at the University of Florida. She also reported that the Kosman Foundation had purchased another leaf on Katherine’s Tree in honor of Memree Stuart. On Friday, February 6, Mr. Hirsch and Ms. Shaw took the Maren Family on a tour of the Alachua Branch Library. The Maren’s were excited about the Snuggle Up Center. The Foundation has submitted another proposal to the Maren Foundation, which is pending at this time. Ms. Shaw also reported that the Foundation’s Ad-hoc Policy Committee continues to review and revise Foundation policies. Ms. Shaw and Ms. Alexander of the Foundation Board of Directors will participate in Library Days in Tallahassee on March 10 & 11, 2009.

The Gala now has two $5000 sponsors, two $2,500 sponsors and ten table sponsors. A Gala poster is being prepared and will be placed in all of ACLD libraries and bookstores in the area. A save the date flyer has also been distributed. The current issue of Gainesville Today includes the Foundation in the charity directory and the Gala is included in the events calendar.

Mr. Hirsch informed the Trustees that the ACLD Audit will be presented to the Governing Board on February 26 and for the first time will include the Foundation as a component. It was suggested by our external auditor that the Foundation be included in the revenues as the Foundation funds are exclusively for the ACLD. The Friends of the Library will not be included as they raise funds for ACLD as well as funding staff scholarships and awards grants in the community.

 

V. UNFINISHED BUSINESS

A. Board of Trustees Self-Assessment

Ms. Field, Trustees Chair presented the summary of the Board of Trustees Self-Assessment that she had prepared. Ms. Auth expressed concern that all comments were not included in the summary. Ms. Field stated that all Trustees were in agreement that things were going well, that the Board is very diverse in background and that all members are encouraged to participate in discussions and committee. Ms. Field said there was no need to itemize responses. Ms. Higman commented one of the goals of the Board was to include more rural representation on the Board and that she is pleased to say this has happened with appointments of Ms. Worley and Mr. Wilber in 2008.

VI. NEW BUSINESS

A. Florida Library Association (FLA) Library Days – March 10 & 11, 2009

Mr. Hirsch reported that he and Julie Sieg, Marion County Library Director, met with House Speaker Larry Cretul on February 13, 2009 to discuss library issues. He strongly supports libraries and we were thankful to have an opportunity to meet with him. He did explain the process of developing the budget this year by first looking at all of the mandated requirements, things that the State must budget. Libraries are not mandated in the constitution.

The State Library Technology Act will not allow funding to drop below $22.5 million. The funding is currently at $23 million. We may see State Aid cut back to the minimum.

Mr. Hirsch, Library Director gave a brief update on Library Day, stated that three Trustees, two Foundation members, three staff and one FOL member planned to participate in Library Days. Staff will be making appointments with Legislators or Legislative staff members.

Vice Chair Worley asked Mr. Hirsch to send her a list of talking points as she will be meeting with Legislators next week.

B. Policy Statement Revision – “ Fines”

Mr. Hirsch, Library Director presented this item. There was a brief discussion regarding fees vs. fines. Ms. Higman moved approval of Policy Statement Revision - “Fines” and forwarding to the Library Governing Board with a recommendation for approval. Mr. Wilber seconded the motion. Motion carried.

VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A. Monthly Reports (December 2008 and January 2009)

The Millhopper Branch circulation statistics were revised and copies of the revised pages were distributed at the Trustee meeting. There were brief discussion regarding the Teen Advisory Board at Tower Road; Mr. Hirsch’s meeting with EOC Director Dave Donnelly; and the website moving to an offsite server.

Mr. Wilber commented that the Monthly Report is a superb report. It is not overloaded with data and has a comprehensive summary of our services. Good compilation. Ms. Field complimented staff for the report.

Mr. Hirsch also reported that we have been busy finalizing plans on the Partnership for Strong Families/Library Collaborative. All parties will meet shortly to sign-off on the final plans for the building. Bookmobile services have started in the parking lot at this site.

B. Library Press Releases and Publicity

Mr. Hirsch also attended a luncheon with Senator Nelson on February 17. He had a conversation with the Senator regarding libraries while taking the elevator to the luncheon.

VIII. BOARD OF TRUSTEES COMMENTS

 

IX. CITIZEN COMMENT

Ms. Shaw commented that when she does the Foundation/ACLD presentations, people are amazed at what the library has to offer.

IX. ADJOURNMENT

The meeting was adjourned at 6:20 pm.