Governing Board Meeting 01/08/08

Date: 
Tuesday, January 8, 2008
Time: 
Agenda: 
Minutes: 

Thursday, January 8, 2009 - 10:15 A.M.

Meeting Room A - Headquarters Library
401 East University Avenue
Gainesville, Florida
The Alachua County Library District Governing Board met in regular session.

PRESENT: Chair Pegeen Hanrahan, presiding, Vice-Chair Mike Byerly, Governors Paula M. DeLaney and Eileen Roy

ABSENT: Governors Craig Lowe and Lee Pinkoson

ALSO PRESENT: Library Director Sol Hirsch, County Attorney David Wagner, Clerk to the Board J. K. "Buddy" Irby, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

The meeting was not televised.
Chair Hanrahan opened the meeting at 10:22 A.M.

1. APPROVAL OF THE CONSENT AGENDA
Governor DeLaney moved approval of the Consent Agenda. The motion carried 4-0.
(The items on the Consent Agenda are of a routine nature. The motion to approve the Consent Agenda approved all items and the recommended actions on the Consent Agenda.)

1. Warrant Lists
Staff Recommended Action: Approve the Warrant Lists.

2. Purchase Order to Dell Computer ($71,554.56)
Staff Recommended Action: Approve the issuance of Purchase Order #290178 to Dell, Inc. in the amount of $71,554.56 and authorize the Governing Board Chair to sign the Purchase Order.

2. APPROVAL OF THE REGULAR AGENDA
Governor DeLaney moved approval of the Regular Agenda. The motion carried 4-0.

3. SPECIAL PRESENTATIONS
(There were no items submitted in this category.)

4. BOARD OF TRUSTEES

1. Policy Statement - Distributing Material, Canvassing, Performing, or Speaking on Library Property
Staff Recommended Action: Approve the Policy Statement - Distributing Material, Canvassing, Performing, or Speaking on Library Property.
Library Director Sol Hirsch presented the above item.
Commissioner Byerly requested that staff return with Procedures relating to personnel authorized to grant permission to groups wishing to speak on Library Property and which sites at each Library would be used for Public Speaking purposes.
Without objection the Board deferred the item until the next meeting.

2. Policy Statement Revision - Meeting Room/Outdoor Spaces Use
Staff Recommended Action: Approve the Policy Statement Revision - Meeting Room/Outdoor Spaces Use.
Library Director Sol Hirsch presented the above item.
Governor Byerly left the room at 10:30 A.M.
Due to the lack of a quorum the Board requested Mr. Hirsch to present informational items.

5. INFORMAL ITEMS THAT REQUIRE NO ACTION

1. Board of Trustees Minutes
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.

2. Monthly Statistical Reports (November 2008)
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
Governor Byerly entered the room at 10:37 A.M.

3. Update on Millhopper Branch Renovations and Temporary Millhopper Branch Site
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.

4. Library District Press Releases and Publicity
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.

5. Contracts Executed by the Library Director
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.

6. Thank You Letter
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.

6. BOARD OF TRUSTEES

1. Policy Statement Revision - Meeting Room/Outdoor Spaces Use (Continued)
Governor DeLaney moved to approve the Policy Statement Revision - Meeting Room/Outdoor Spaces Use. The motion carried 4-0.

7. UNFINISHED BUSINESS

1. Agreement Between the Library District and Northeast Renaissance Holdings, Ltd.
Staff Recommended Action: Approve the agreement between the Library District and Northeast Renaissance Holdings, Ltd. and authorize the Governing Board Chair to sign the agreement.
Library Director Sol Hirsch presented the above item.
Chair Hanrahan recognized Partnership for Strong Families CEO Shawn Salamida, Department of Children and Families District Administrator Ester Tibbs, and County Attorney David Wagner, who presented comments to the Board.
Governor DeLaney moved to approve the agreement between the Library District and Northeast Renaissance Holdings, Ltd. and authorize the Governing Board Chair to sign the agreement.
Chair Hanrahan recognized Jim Stringfellow who presented comments to the Board.
The motion carried 4-0.

2. First Amendment to the Sublease Agreement between Alachua County Library District and Partnership for Strong Families
Staff Recommended Action: Approve the amendment to the agreement between the Library District and Partnership for Strong Families and authorize the Governing Board Chair to sign.
Library Director Sol Hirsch presented the above item.
Governor DeLaney moved to approve the revised amendment to the agreement between the Library District and Partnership for Strong Families and authorize the Governing Board Chair to sign. The motion carried 4-0.

3. Update on the Lease Agreement between the Alachua County Library District and T-Mobile South LLC, a Delaware Limited Liability Company, for Tower Builder and Management Services
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item. Director Hirsch stated that a Lease Agreement had been approved by T-Mobile and was ready for the Board's approval.
Chair DeLaney recognized Matt Byron of Technical Associates, representative for T-Mobile, who presented comments to the Board.
Commissioner DeLaney moved to approve the Lease Agreement between the Alachua County Library District and T-Mobile South LLC, a Delaware Limited Liability Company as circulated and amended to include a limitation of 150 feet in section 1 (d). The motion carried 4-0.

8. NEW BUSINESS

1. Long Range Facilities and Service Plan Accomplishments Report Fiscal Year 2007-2008
Staff Recommended Action: Accept the Report.
Library Director Sol Hirsch presented the above item.
Governor Byerly moved to accept the Report. The motion carried 4-0.

2. Board of Trustees Performance Evaluation of the Library Director
Staff Recommended Action: The Board of Trustees recommend to the Governing Board a two percent increase for the Director's outstanding performance for the Fiscal Year.
Board of Trustees Chair Dorothy Field presented the above item.
Governor DeLaney moved to accept the Report. The motion carried 4-0.

3. Governing Board's Performance Evaluation Form for the Library Director's Evaluation and the Library Director's Self Evaluation
Staff Recommended Action: Complete the performance review form and submit it to the Governing Board Chair, via Ms. Rasch in Library Administration, by the Governing Board Chair's deadline.
Library Director Sol Hirsch presented the above item.
Without objection, the Board agreed to submit their evaluations by January 30, 2009.

9. GOVERNING BOARD COMMENT
There were no comments by members of the Governing Board.

10. CITIZEN COMMENT
There were no citizens present who wished to present comments to the Board.

11. ADJOURNMENT
There being no further business the meeting was adjourned at 12:00 P.M.

J. K. "Buddy" Irby, Clerk to the
Library District Governing Board