Governing Board Meeting 10/23/08

Date: 
Thursday, October 23, 2008
Time: 
Agenda: 
Minutes: 

Thursday, October 23, 2008 - 10:15 A.M.

Meeting Room A - Headquarters Library
401 East University Avenue
Gainesville, Florida

The Alachua County Library District Governing Board met in regular session.

PRESENT: Chair Pegeen Hanrahan, presiding, Vice-Chair Mike Byerly, Governors Cynthia Moore Chestnut, Virginia S. Childs, Craig Lowe, and Lee Pinkoson

ALSO PRESENT: Library Director Sol Hirsch, County Attorney David Wagner, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

The meeting was not televised.
Chair Hanrahan opened the meeting at 10:20 A.M.

1. APPROVAL OF THE CONSENT AGENDA
Library Director Sol Hirsch requested that Item I. E., Lease Agreement between the Alachua County Library District and BOCA Gainesville LLC for the Temporary Millhopper Branch Library Site, be moved to the regular agenda under New Business to item VI. C.
Governor Byerly moved adoption of the Consent Agenda as modified. The motion carried 4-0, with Governors Chestnut and Pinkoson out of the room.
(The items on the Consent Agenda are of a routine nature. The motion to approve the Consent Agenda approved all items and the recommended actions on the Consent Agenda.)
1. Warrant List
Staff Recommended Action: Approve the Warrant List.
2. Minutes of Meetings
Staff Recommended Action: Approve the minutes of the September 10, 2008 and September 15, 2008 Public Budget Hearings and the September 10, 2008 Regular Governing Board Meeting.
3. Donation of Stained Glass Window Panels to the Alachua Branch Library
Staff Recommended Action: The Governing Board accept the donation of the three stained glass window panels, valued at $2,570.00, for the Alachua Branch Library.
4. Award of Bid and Approval of Agreement between the Alachua County Library District and J. A. Standridge Construction for the Millhopper Library Expansion ($2,134,000.00)
Staff Recommended Action: Award the bid for the Millhopper Library Expansion to J. A. Strandridge as the lowest responsive and responsible bidder meeting specifications, approve the agreement with J. A. Standridge Construction in the amount of $2,134,000.00 including alternates number three and number five, and authorize the Governing Board Chair to sign the agreement and purchase order.
5. 200815
Staff Recommended Action: Accept the $5,000.00 to cover all expenses related to the Sunshine State Library Leadership Institute's sessions, approve the Budget Amendment establishing the fund and budget, and adopt Resolution 08-15 authorizing the receipt and expenditure of funds for the purpose of the expenses related to SSLLI.
6. Purchase Order Increase - Library Interiors of Florida, Inc. ($18,172.24)
Staff Recommended Action: The Governing Board approve the Purchase Order increase in the amount of $18,172.24 and authorize the Governing Board Chair to sign the Change Order.
7. Award of Bid and Approval of Agreement between Alachua County Library District and Stewart Marchman Act Behavioral Healthcare for Janitorial Services at the Headquarters Library
Staff Recommended Action: Award the bid for janitorial services at the Headquarters Library to Stewart Marchman Act Behavioral Healthcare as the lowest responsive and responsible bidder meeting specifications, approve the agreement with Stewart Marchman Act Behavioral Healthcare, and authorize the Governing Board Chair to sign the Agreement and Purchase Order.
2. APPROVAL OF THE REGULAR AGENDA
Governor Lowe moved adoption of the Regular Agenda as modified. The motion carried 4-0, with Governors Chestnut and Pinkoson out of the room.
3. SPECIAL PRESENTATIONS
1. Introductions - Director of Support Services Division, Automated Services Administrator, and Facilities/Safety Services Administrator
Staff Recommended Action: Welcome Support Services Division Director Marlene Harris, Automated Services Administrator Thomas Schulte, and Facilities/Safety Services Administrator Daniel S. Whitcraft.
Library Director Sol Hirsch introduced Ms. Harris, Mr. Schulte, and Mr. Whitcraft to the Board.
4. BOARD OF TRUSTEES
(There were no items submitted in this category.)
5. UNFINISHED BUSINESS
(There were no items submitted in this category.)
6. NEW BUSINESS
1. Board of Trustees Appointment
Staff Recommended Action: Appoint one applicant to fill the County vacancy on the Alachua County Library District Board of Trustees.
Library Director Sol Hirsch presented the above item.
Chair Hanrahan recognized Harold B. Wilber, who presented comments to the Board.
Governor Pinkoson entered the room at 10:26 A.M.
Governor Chestnut entered the room at 10:29 A.M.
Deputy Clerk Decker called the roll for the County vacancy on the Alachua County Library District Board of Trustees.
Governors Byerly, Chestnut, Childs, Hanrahan, and Pinkoson nominated Harold B. Wilber.
Governor Lowe nominated Judith Weaver.
Governor Chestnut moved to nominate Harold Wilber to fill the County vacancy on the Alachua County Library District Board of Trustees. The motion carried 6-0.
2. Partnership for Strong Families and Library District Collaborative
Staff Recommended Action: Direct the Library Director to continue discussions with the Department of Children and Families and the Partnership for Strong Families; develop a plan for a joint facility, shared costs, and complementary services; and bring the service and fiscal plan, including any necessary agreements to formalize this relationship to the Board for review and approval.
Library Director Sol Hirsch presented the above item.
Chair Hanrahan recognized Shawn Salamida, CEO of the Partnership for Strong Families, and Department of Children and Families District Administrator Ester Tibbs, who presented comments to the Board.
Governor Pinkoson moved to direct the Library Director to continue discussions with the Partnership for Strong Families and all other interested parties to create a joint venture, with as much public input as possible. The motion carried 6-0.
3. Lease Agreement between the Alachua County Library District and BOCA Gainesville LLC for the Temporary Millhopper Branch Library Site
Staff Recommended Action: Approve the Lease Agreement between the Library District and BOCA Gainesville, LLC at a cost of $8,333.00 per month for approximately 6,000 square feet of space for a temporary library during the period that the Millhopper Branch is closed for renovation and expansion and authorize the Governing Board Chair to sign the Agreement and the Purchase Order.
Library Director Sol Hirsch and County Attorney David Wagner presented the above item.
Governor Pinkoson moved to approve the Lease Agreement between the Library District and BOCA Gainesville, LLC at a cost of $8,333.00 per month for approximately 6,000 square feet of space for a temporary library during the period that the Millhopper Branch is closed for renovation and expansion and authorize the Governing Board Chair to sign the Agreement and the Purchase Order. The motion carried 6-0.
7. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
1. Monthly Statistical Reports (August and September 2008)
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
Governor Chestnut left the room at 11:13 A.M.
2. Board of Trustees Minutes
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
3. Northeast Florida Library Information Network
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
4. American Library Association Memorial Resolution Honoring Carol Combs Hole
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
5. Carol Combs Hole Award for Exceptional Outreach to the Community
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
By consensus the Board agreed to send a letter of congratulations to Linda Cue for receiving the Carol Combs Hole Award for Exceptional Outreach to the Community.
6. Thank You Letter - Gainesville Police Department
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
7. Press Releases and Publicity
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
Mr. Hirsch invited the Governing Board to see the new stained glass window at the Alachua Branch Library and announced the arrival of the StoryCorps mobile booth at the Headquarters Library beginning October 31, 2008.
8. GOVERNING BOARD COMMENT
There were no comments from the members of the Governing Board.
9. CITIZEN COMMENT
There were no citizens present who wished to present comments to the Governing Board.
10. ADJOURNMENT

There being no further business the meeting was adjourned at 11:20 A.M.
__________________________
J. K. "Buddy" Irby, Clerk to the
Library District Governing Board