Governing Board Meeting 12/11/08

Date: 
Thursday, December 11, 2008
Time: 
Agenda: 
Minutes: 

Thursday, December 11, 2008 - 10:15 A.M.

Meeting Room A - Headquarters Library
401 East University Avenue
Gainesville, Florida
The Alachua County Library District Governing Board met in regular session.

PRESENT: Chair Pegeen Hanrahan, presiding, Governors Paula M. DeLaney, Craig Lowe, Lee Pinkoson, and Eileen Roy

ABSENT: Vice-Chair Mike Byerly

ALSO PRESENT: Library Director Sol Hirsch, County Attorney David Wagner, Clerk to the Board J. K. "Buddy" Irby, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

The meeting was not televised.
Chair Hanrahan opened the meeting at 10:21 A.M.

1. APPROVAL OF THE CONSENT AGENDA
Governor Lowe moved approval of the Consent Agenda. The motion carried 5-0.
(The items on the Consent Agenda are of a routine nature. The motion to approve the Consent Agenda approved all items and the recommended actions on the Consent Agenda.)
1. Warrant Lists
Staff Recommended Actions: Approve the Warrant Lists.
2. Minutes of Meetings
Staff Recommended Actions: Approve the Minutes of the October 23, 2008 Regular Governing Board Meeting.
3. Amendment to Agreement and Purchase Order Increase - McKellips Associates, Inc.
Staff Recommended Action: Approve the Amendment to the Agreement and the Purchase Order increase in the amount of $45,000.00 and authorize the Governing Board Chair to sign the Amendment to the Agreement and the Change Order.
4. Budget Amendment - Drop Everything and Read Program ($2,500.00)
Staff Recommended Action: Approve the Budget Amendment in the amount of $2,500.00.
5. Budget AmendmentNewberry Branch Library ($4,000.00)
Staff Recommended Action: Approve the Budget Amendment in the amount of $4,000.00.
6. Budget Amendment - Impacting Northeast Florida Through Innovative Programming ($37,000.00)
Staff Recommended Action: Approve the Budget Amendment in the amount of $37,000.00.
7. Resolution 08Refreshments for Public Events
Staff Recommended Action: Adopt Resolution 08-16.
8. Bus Shelter Easement - Millhopper Branch Library
Staff Recommended Action: Approve the Bus Shelter Easement and authorize the Chair of the Library District Governing Board to sign.
2. APPROVAL OF THE REGULAR AGENDA
Library Director Sol Hirsch requested that Item IIIA, Welcoming New Board Members; Item IIIB, the Alachua County Library District Foundation Report; and Item VIIF, Upcoming Board of Trustees Vacancies, be added to the Agenda.
Governor Lowe moved approval of the Regular Agenda, as modified. The motion carried 5-0.
3. SPECIAL PRESENTATIONS
1. Welcome to New Board Members
Chair Hanrahan welcomed Governor Paula M. DeLaney and Governor Eileen Roy to the Governing Board.
2. Alachua County Library District Foundation Annual Report
Library Foundation Chair Laura Shaw presented the above item.
Chair Hanrahan thanked Ms. Shaw and the Foundation for their work.
Governor Pinkoson moved to accept the Annual Report. The motion carried 5-0.
4. BOARD OF TRUSTEES
(There were no items submitted in this category.)
5. UNFINISHED BUSINESS
1. Lease Agreement Between the Alachua County Library District and T-Mobile South LLC, a Delaware Limited Liability Company, for Tower Builder and Management Services
Staff Recommended Action: Approve the Lease Agreement between the Alachua County Library District and T-Mobile South LLC, a Delaware Limited Liability Company for Tower Builder and Management Services, and authorize the Governing Board Chair to sign the agreement.
Library Director Sol Hirsch presented the above item.
Chair Hanrahan recognized County Attorney David Wagner and T-Mobile agent Ben Kinchen.
Governor Lowe moved to direct the Library Director to renegotiate the contract, striking part 1(d) and adding language directing that the tower should be aesthetically pleasing and that the amount for additional antennas would be at least $200.00 per month.
Governor Pinkoson requested that instead of directing that the tower be "aesthetically pleasing" the Board direct staff to "minimize visual intrusiveness and light pollution" of the tower.
Governor Lowe moved the substitute motion to direct the Library Director to renegotiate the contract, striking part 1(d) and adding language directing that the tower should minimize visual intrusiveness and light pollution and that the amount for additional antennas would be at least $200.00 per month.
Chair Hanrahan recognized Keith Godwin and Joanne Auth who presented comments to the Board.
The motion carried 5-0.
2. Update on Partnership for Strong Families/Library District Collaborative
Staff Recommended Action: Receive the update.
6. NEW BUSINESS
1. 2008 Report of Investment Performance
Staff Recommended Action: Accept the Recapitulation Report of Investment Performance for Fiscal Year 2008.
Assistant Clerk/Finance Director Todd Hutchison and Clerk J. K. "Buddy" Irby presented the above item.
Governor Lowe moved to accept the Recapitulation Report of Investment Performance for Fiscal Year 2008. The motion carried 5-0.
Library Director Sol Hirsch thanked Clerk J. K. "Buddy" Irby and Assistant Clerk/Finance Director Todd Hutchison for their work on the Library District's investments.
2. Review of the Governing Board's Process for the Library Director's Performance Evaluation
Staff Recommended Action: Review the process. No other action needed at this time.
Library Director Sol Hirsch presented the above item.
Governor Pinkoson requested a memo on the previous fiscal year's salary adjustments.
Chair Hanrahan requested that the memo include what Bargaining Unit and non-Bargaining Unit employees received. She further requested the percentage adjustment as well as the average dollar value for the salary adjustments.
7. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION
1. Monthly Statistical Report - October 2008
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
2. Contracts Executed by the Library Director
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
3. Update on the Millhopper Branch Expansion and the Temporary Library Site
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
4. Press Releases and Publicity
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
5. Truth in Millage (TRIM) Certification and Maximum Millage Levy Calculation Final Disclosure
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
6. Upcoming Board of Trustees Vacancies
Staff Recommended Action: No action required.
Library Director Sol Hirsch presented the above item.
8. GOVERNING BOARD COMMENT
Governor Pinkoson requested that water conservation measures be considered at the Millhopper Library expansion.
Governor Roy thanked Director Hirsch for giving her an orientation of the Library District and stated that she looked forward to serving as a Library District Governor.
9. CITIZEN COMMENT
There were no citizens present who wished to present comments to the Board.
10. ADJOURNMENT

There being no further business the meeting was adjourned at 12:07 P.M.
__________________________
J. K. "Buddy" Irby, Clerk to the
Library District Governing Board1