Governing Board Meeting 10/22/09

Date: 
Thursday, October 22, 2009
Minutes: 

Thursday, October 22, 2009 – 10:30 A.M. Meeting Room A – Headquarters Library 401 East University Avenue Gainesville, Florida The Alachua County Library District Governing Board met in regular session. PRESENT: Chair Mike Byerly, presiding, Vice-Chair Eileen Roy, Governors Scherwin Henry and Lee Pinkoson ABSENT: Governors Paula M. DeLaney and Craig Lowe ALSO PRESENT: Library Director Sol Hirsch, County Attorney David Wagner, Clerk J.K. Irby, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker The meeting was not televised. Chair Byerly opened the meeting at 10:35 A.M. I. APPROVAL OF THE CONSENT AGENDA Chair Byerly recognized Library Director Sol Hirsch, who requested that item I. E., Third Amendment to the Interlocal Agreement between the Alachua County Library District, the Clerk of the Circuit Court of the Eighth Judicial Circuit, and the Board of County Commissioners of Alachua County, Florida, be moved from the Consent Agenda to the Regular Agenda. Chair Byerly recognized Deputy Clerk Bob Decker, who requested that the minutes of the August 13, 2009 meeting be amended to include the transmittal of a letter to the Alachua County Library District Foundation thanking them for a $15,000.00 donation for the Library Partnership Branch. Governor Pinkoson moved approval of the Consent and Regular Agendas as amended. The motion carried 4-0. (The items on the Consent Agenda are of a routine nature. The motion to approve the Consent Agenda approved all items and the recommended actions on the Consent Agenda.) A. Warrant List Staff Recommended Action: Approve the Warrant Lists. B. Minutes of Meeting Staff Recommended Action: Approve the Minutes of the August 13, 2009 Governing Board Meeting. C. Donation to the Alachua County Library District for the Millhopper Branch Library Staff Recommended Action: Accept the donation of $1,000.00 for the Millhopper Branch Library from Rainer and Charles Pinkoson and authorize the Governing Board Chair to send a thank you letter to Mr. and Mrs. Pinkoson. D. Donation to the Alachua County Library District for the 21st Annual Family Literacy Festival Staff Recommended Action: Accept the donation of $1,000.00 for the 21st Annual Family Literacy Festival from the Wal-Mart Foundation and authorize the Governing Board Chair to send a thank you letter to the Wal-Mart Foundation. F. Resolution 09-10 – Donation of Alachua County Library District Surplus Property to the Alachua County School Board Staff Recommended Action: Adopt Resolution 09-10. G. Policy Statement “Gifts and Donations” Staff Recommended Action: Approve the proposed revisions to the Library District’s “Gifts and Donations” Policy Statement. H. Budget Amendment – Florida Humanities Council Prime Time Grant Staff Recommended Action: Approve the budget amendment in the amount of $1,750.00. II. SPECIAL PRESENTATIONS (There were no items submitted in this category.) III. BOARD OF TRUSTEES (There were no items submitted in this category.) IV. UNFINISHED BUSINESS (There were no items submitted in this category.) V. NEW BUSINESS A. Third Amendment to the Interlocal Agreement between the Alachua County Library District, the Clerk of the Circuit Court of the Eighth Judicial Circuit, and the Board of County Commissioners of Alachua County, Florida Staff Recommended Action: Approve the amendment and authorize the Governing Board Chair to sign. Library Director Sol Hirsch presented the above item. Governor Roy moved to approve the amendment and authorize the Governing Board Chair to sign. The motion carried 4-0. VI. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION A. Monthly Statistical Reports (July, August, and September 2009) Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. B. Northeast Florida Library Information Network (NEFLIN) – Return on Investment and Golden Apple Award Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. C. Carol Combs Hole Award for Exceptional Outreach to the Community Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. D. Gainesville Regional Utilities (GRU) Lighting Rebate ($47,652.00) Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. E. Friends of the Library Book Sale – October 24-28, 2009 Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. F. Press Releases and Publicity Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. G. Contracts Executed by the Library Director Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. H. Update on the Brady Trust Fund Staff Recommended Action: No action required. Library Director Sol Hirsch presented the above item. VII. GOVERNING BOARD COMMENT There were no comments from members of the Governing Board. VIII. CITIZEN COMMENT There were no citizens present who wished to provide comments to the Governing Board. IX. ADJOURNMENT There being no further business the meeting was adjourned at 10:54 A.M. ________________________ J. K. Irby, Clerk to the Library District Governing Board