Governing Board Meeting, 07/14/11

Date: 
Thursday, July 14, 2011
Minutes: 

Thursday, July 14, 2011 – 10:30 A.M.

Headquarters Library – Meeting Room A

401 East University Avenue

Gainesville, Florida

The Alachua County Library District Governing Board met in regular session.

PRESENT: Chair Scherwin Henry, presiding, Vice-Chair Paula M. DeLaney, Governors Mike Byerly, Thomas Hawkins, Lee Pinkoson, and Eileen Roy

ALSO PRESENT: Interim Library Director Shaney T. Livingston, Assistant County Attorney William Harlan, Clerk J. K. Irby, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

The meeting was not televised.

Chair Henry opened the meeting at 10:31 A.M.

I. APPROVAL OF THE CONSENT AGENDA

Governor DeLaney moved approval of the Consent Agenda. The motion carried 6-0.

(The items on the Consent Agenda are of a routine nature. The motion to approve the Consent Agenda approved all items and recommended actions on the Consent Agenda.)

A. Warrant List

Staff Recommended Action: Approve the attached Warrant List.

B. Minutes of Meetings

Staff Recommended Action: Approve the Minutes of the May 26, 2011 Regular Governing Board Meeting and the May 26, 2011 Joint Governing Board and Board of Trustees Budget Workshop.

C. Purchase Order – Baker and Taylor, Inc.

Staff Recommended Action: Approve the issuance of purchase order #410254 to Baker and Taylor, Inc., in the amount of $75,000.00, for the initial materials collection for the Cone Park Library site, and authorize the Governing Board Chair to sign the purchase order.

II. APPROVAL OF THE REGULAR AGENDA

Interim Library Director Shaney Livingston requested the following changes to the Regular Agenda:

1. Introduction of New Staff under Special Presentations,

2. An amended Schedule A for the Memorandum of Understanding with the John A. H. Murphree Law Library.

Governor DeLaney moved approval of the Regular Agenda as amended. The motion carried 6-0.

 

III. SPECIAL PRESENTATIONS

A. Introduction of New Staff

Interim Library Director Shaney Livingston introduced Marketing and Public Relations Manager Nickie Kortus to the Governing Board.

IV. BOARD OF TRUSTEES

(There were no items submitted in this category.)

V. UNFINISHED BUSINESS

A. Memorandum of Understanding with the John A. H. Murphree Law Library

Staff Recommended Action: Approve the Memorandum of Understanding between the Alachua County Library District and the John A. H. Murphree Law Library and authorize the Governing Board Chair to sign.

Interim Library Director Shaney Livingston presented the above item.

Governor Pinkoson moved to approve the Memorandum of Understanding between the Alachua County Library District and the John A. H. Murphree Law Library with the amended Schedule A and authorize the Governing Board Chair to sign.

Chair Henry recognized Court Administrator Ted McFetridge, Assistant County Attorney William Harlan, and Clerk J. K. Irby who presented comments to the Board.

The motion carried 6-0.

VI. NEW BUSINESS

A. Resolution 11-04 Establishing Proposed Millage Rates

Staff Recommended Action: Adopt Resolution 11-04 establishing proposed millage rates for the Library District; adopt 5:30 P.M. on Wednesday, September 14, 2011 as the first Public Hearing date and time and 5:30 P.M. on Wednesday, September 21, 2011 as the second (final) Public Budget Hearing date and time; and authorize the Interim Library Director to notify the Property Appraiser of this Resolution and to file the Certification of Taxable Value.

Interim Library Director Shaney Livingston presented the above item.

Governor Byerly moved to adopt Resolution 11-04 establishing proposed millage rates for the Library District; adopt 5:30 P.M. on Wednesday, September 14, 2011 as the first Public Hearing date and time and 5:30 P.M. on Wednesday, September 21, 2011 as the second (final) Public Budget Hearing date and time; and authorize the Interim Library Director to notify the Property Appraiser of this Resolution and to file the Certification of Taxable Value. The motion carried 6-0.

B. Resolution 11-05 – Resubmission of the Public Library Construction Grant Application for Eastside Branch Library

Staff Recommended Action: Approve the application forms and adopt Resolution 11-05 for the resubmission of the Eastside Branch Library project for consideration for a Public Library Construction Grant by the 2012 State Legislature.

Interim Library Director Shaney Livingston presented the above item.

Governor Pinkoson moved to approve the application forms and adopt Resolution 11-05 for the resubmission of the Eastside Branch Library project for consideration for a Public Library Construction Grant by the 2012 State Legislature. The motion carried 6-0.

VII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A. Library District Press Releases and Publicity

Staff Recommended Action: No action required.

Interim Library Director Shaney Livingston presented the above item.

Governor Henry thanked all the staff who contributed to the Library’s celebration of Juneteenth.

B. Mobile Outreach Clinic at Headquarters Library

Staff Recommended Action: No action required.

Interim Library Director Shaney Livingston presented the above item.

C. Strengthening Families Leadership Summit

Staff Recommended Action: No action required.

Interim Library Director Shaney Livingston presented the above item.

D. Gainesville Regional Utilities (GRU) Meters

Staff Recommended Action: No action required.

Interim Library Director Shaney Livingston presented the above item.

VIII. GOVERNING BOARD COMMENT

Governor Pinkoson thanked Library Staff for attending the Board of County Commissioners’ Public Hearing on the Cell Phone tower at the Tower Road Branch Library. He requested that staff provide information on the buffer area around the tower and how the site plan would include protection for the existing trees around the Cell Phone tower at the next Governing Board meeting.

Chair Henry thanked all the sponsors of the Juneteenth celebration.

Chair Henry recognized Public Services Administrator Phillis Filer who presented comments to the Board.

IX. CITIZEN COMMENT

There were no citizens present who wished to provide comments to the Board.

X. ADJOURNMENT

There being no further business the meeting was adjourned at 11:06 A.M.

________________________

J. K. Irby, Clerk to the Library

District Governing Board