Governing Board Meeting, 02/09/12

Date: 
Thursday, February 9, 2012
Minutes: 

Thursday, February 9, 2012 – 10:30 A.M.

Headquarters Library – Meeting Room A

401 East University Avenue

Gainesville, Florida

 

The Alachua County Library District Governing Board met in regular session.

 

PRESENT:             Chair Scherwin Henry, presiding, Vice-Chair Paula M. DeLaney, Governors Thomas Hawkins, Lee Pinkoson, and Barbara Sharpe

ABSENT:               Governor Mike Byerly

ALSO PRESENT:   Library Director Shaney T. Livingston, Assistant County Attorney William Harlan, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

 

The meeting was not televised.

Chair Henry opened the meeting at 10:30 A.M.

 

I.       APPROVAL OF THE CONSENT AND REGULAR AGENDAS

          Governor Pinkoson moved approval of the Consent and Regular Agendas.  The motion carried 5-0.

          (The items on the Consent Agenda are of a routine nature.  The motion to approve the Consent Agenda approved all items and recommended actions on the Consent Agenda.)

A.       Warrant List

          Staff Recommended Action: Approve the attached Warrant List.

B.       Minutes of Meetings

Staff Recommended Action: Approve the Minutes of the December 8, 2011 Regular Meeting.

C.       Lease Agreements with Solar Impact, Inc. (Headquarters and Millhopper Libraries)

          Staff Recommended Action: Approve the 20 year lease agreements with Solar Impact, Inc. for rooftop space at the Headquarters and Millhopper Libraries and the assignments to the two separate investors.  Authorize the Library Director to execute the lease agreements and the assignments to the separate investors.

D.      Purchase Order – Shaw Integrated Solutions (108,708.16)

          Staff Recommended Action: Approve the issuance of Purchase Order #510210 to Shaw Integrated Solutions in the amount of $108,708.16 and authorize the Governing Board Chair to sign the Purchase Order.  A copy if applicable is to be included in the Governing Board Minutes.

E.       2011 Report of Investment Performance

          Staff Recommended Action: Accept the Recapitulation Report of Investment Performance for the Fiscal Year 2011.

F.       Resolution 12-01 – Volunteer Recognition

          Staff Recommended Action: Adopt Resolution 12-01.

 

II.     SPECIAL PRESENTATIONS

A.       Introduction of Alachua County Library District Staff

          Staff Recommended Action: Welcome the new staff and congratulate the recently promoted staff.

          Library Director Shaney Livingston introduced Administrative Services Division Director Debra Jackson and Public Services Division Director Chris Culp.

B.       Presentation of the Fiscal Year 2011 Library District Audit and Financial Statements

          Staff Recommended Action: Accept the reports and authorize the Governing Board Chair to sign the Management Response letter and to certify the Fiscal Year 2011 Annual Financial report to the Florida Department of Financial Services.

          Alan Nast of Carr, Riggs, & Ingram and Assistant Clerk/Finance Director Todd Hutchison presented the above item.

          Governor DeLaney moved to accept the reports and authorize the Governing Board Chair to sign the Management Response letter and to certify the Fiscal Year 2011 Annual Financial report to the Florida Department of Financial Services.  The motion carried 5-0.

 

III.    BOARD OF TRUSTEES

          (There were no items submitted in this category.)

 

IV.     UNFINISHED BUSINESS

          (There were no items submitted in this category.)

 

V.      NEW BUSINESS

          (There were no items submitted in this category.)

 

VI.     INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A.       Monthly Statistical Summary (November and December 2011)

          Staff Recommended Action: No action required.

          Library Director Shaney Livingston presented the above item.

B.       Library District Press Releases and Publicity

          Staff Recommended Action: No action required.

          Library Director Shaney Livingston presented the above item.

          Chair Henry recognized Administrative Assistant for Public Relations Nickie Kortus who presented comments to the Board.

C.       Florida Library Association Library Day

          Staff Recommended Action: No action required.

          Library Director Shaney Livingston presented the above item.

D.      Update on Library District Projects

          Staff Recommended Action: No action required.

          Library Director Shaney Livingston presented the above item.

          Chair Henry recognized Facilities/Safety Services Administrator Daniel Whitcraft who presented comments to the Board.

 

VII.   GOVERNING BOARD COMMENT

          Governor Pinkoson requested that staff provide information on setting up a coffee and pastry stand in the Headquarters Library as a potential source of revenue for the Library District.

          Governor Sharpe stated that she thought a coffee stand in the Library was a good idea.

          Library Director Shaney Livingston stated that staff would bring information back to the Governing Board on the topic.

          Chair Henry stated that Library Director Shaney Livingston would be honored at the Ebony Appreciation Awards Ceremony held at the Best Western Gateway Grand on Sunday, February 26, 2012 at 3:00 P.M.  Chair Henry congratulated Library Director Livingston for her award.

 

VIII.  CITIZEN COMMENT

          Chair Henry recognized Vivian Filer and Joanne Auth who presented comments to the Board.

 

IX.     ADJOURNMENT

          There being no further business the meeting was adjourned at 11:07 A.M.

 

________________________

J. K. Irby, Clerk to the Library

District Governing Board