Governing Board Meeting, 09/12/12

Date: 
Wednesday, September 12, 2012
Time: 
5:30 PM
Minutes: 

Wednesday, September 12, 2012

Headquarters Library – Meeting Room A

401 East University Avenue

Gainesville, Florida

 

The Alachua County Library District Governing Board met in regular session.

 

PRESENT:             Chair Paula M. DeLaney, presiding, Vice-Chair Barbara J. Sharpe, Governors Susan Bottcher, Mike Byerly, Yvonne Hinson-Rawls, and Lee Pinkoson

ALSO PRESENT:   Library Director Shaney T. Livingston, Assistant County Attorney Robert Livingston, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

 

The meeting was not televised.

Chair DeLaney opened the meeting at 5:38 P.M.

 

I.       APPROVAL OF THE CONSENT AND REGULAR AGENDAS

          Library Director Shaney Livingston requested to pull item G from the Consent Agenda and return with it at a later date.

          Governor Sharpe moved to adopt the Consent Agenda as modified and the Regular Agenda as circulated.  The motion carried 6-0.

          (The motion to adopt the Consent Agenda approved all items and Staff Recommended Actions on the Consent Agenda.)

 

A.       Warrant List

          Staff Recommended Action: Ratify the Warrant List.

B.       Minutes of Meeting

Staff Recommended Action: Approve the Minutes of August 9, 2012 as presented.

C.       Policy Statement: Library Code of Conduct

Staff Recommended Action: Approve the proposed revisions to the Policy Statement: Library Code of Conduct.

D.      Amendments to the Fiscal Year 2012-2013 Pay Plans for Bargaining, Non-Bargaining, and At-Will Employees; Intern and Temporary Service Rates of Pay; and Across-the-Board Adjustments for Bargaining, Confidential, Non-Bargaining, At-Will Employees, and the Library Director

          Staff Recommended Action: Approve the Fiscal Year 2012-2013 Bargaining, Non-Bargaining, and At-Will Pay Plans as amended, which reflect a two percent increase to all pay ranges.  Approve a two percent across-the-board increase to the base rate of pay effective the first full pay period on or after October 1, 2012, for Bargaining and Confidential, Non-Bargaining, At-Will Employees, and the Library Director.  Approve the pay rate for High School Interns at Florida’s Minimum Wage Standard.  Approve the pay rate for employees appointed to Temporary Service to be set at the minimum rate of the appropriate salary range.

E.       Agreement between Alachua County Library District and All American Building Maintenance – Janitorial for Tower and Millhopper Branch Libraries ($84,840.00)

          Staff Recommended Action: Approve the agreement with All American Building Maintenance and authorize the Governing Board Chair to sign the agreement.

F.       Agreement between Alachua County Library District and ISS Facility Services, Inc. – Janitorial for Small Branch Libraries ($54,900.96)

          Staff Recommended Action: Approve the agreement with ISS Facility Services, Inc. and authorize the Governing Board Chair to sign the agreement.

          (The following item was removed from the Agenda by motion of the Governing Board to be discussed at a later date.)

G.      Agreement between Alachua County Library District and Barkley Security Agency – Security Services for Headquarters and After Hours at Branch Libraries ($82,000.00)

          Staff Recommended Action: Approve the agreement with Barkley Security Agency, Inc. and authorize the Governing Board Chair to sign the agreement.

H.      Blanket Purchase Order Agreements Fiscal Year 2012-2013

          Staff Recommended Action: Approve the Library District Blanket Purchase Orders for the Fiscal Year 2012-2013 and authorize the Library Director’s signature on applicable Purchase Orders.

I.       Approval of Ranking – Courier Services

Staff Recommended Action: Award Bid #13-82, Annual Courier Services for the Library District, to Personalized Postal Courier as the lowest responsive and responsible bidder meeting specifications and authorize staff to negotiate an agreement.

J.       Resolution 12-11 – Removal of Alachua County Library District’s Unaccounted for Property from Amounts Invested in Property

          Staff Recommended Action: Adopt Resolution 12-11.

K.       Resolution 12-12 – Authorize Removal of Uncollectible Accounts from Financial Records

          Staff Recommended Action: Adopt Resolution 12-12.

L.       Resolution 12-13 – Public Purpose Friends of the Library Celebration

          Staff Recommended Action: Adopt Resolution 12-13.

 

II.     SPECIAL PRESENTATIONS

A.       Proclamation – Friends of the Library Week

Staff Recommended Action: The Governing Board Chair read the Friends of the Library Week Proclamation.

          Chair DeLaney read and presented the Proclamation to Dr. Peter Roode, M.D., who accepted it with gratitude.

          Chair DeLaney recognized Dr. Roode who presented comments to the Board.

 

III.    BOARD OF TRUSTEES

          (There were no items submitted in this category.)

 

IV.     UNFINISHED BUSINESS

A.       Coffee Shop at Headquarters Library

Staff Recommended Action: Based upon the research staff provided to the Board of Trustees, the Trustees recommend that the Alachua County Library District not have a coffee shop in any of our libraries.

          Library Director Shaney Livingston presented the above item.

 

V.      NEW BUSINESS

          (There were no items submitted in this category.)

 

VI.     INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A.       Monthly Statistical Summary (July 2012)

          Staff Recommended Action: No action required.

          Library Director Shaney Livingston presented the above item.

B.       Contracts Executed by the Library Director

          Staff Recommended Action: No action required.

          Library Director Shaney Livingston presented the above item.

C.       Library District Press Releases and Publicity

          Staff Recommended Action: No action required.

          Library Director Shaney Livingston presented the above item.

 

VII.   GOVERNING BOARD COMMENT

          There were no comments from the Governing Board.

 

VIII.  CITIZEN COMMENT

          There were no citizens present who wished to provide comments to the Governing Board.

 

IX.     ADJOURNMENT

          There being no further business the meeting was adjourned at 5:53 P.M.

________________________

J. K. Irby, Clerk to the Library

District Governing Board