Governing Board Meeting, December 12, 2013

Date: 
Thursday, December 12, 2013
Time: 
10:30 a.m.
Minutes: 

Thursday, December 12, 2013 – 10:30 A.M.

Headquarters Library – Meeting Room A

401 East University Avenue

Gainesville, Florida

 

The Alachua County Library District Governing Board met in regular session.

 

PRESENT:   Chair Lee Pinkoson, presiding, Vice-Chair Susan Bottcher, Governors Charles S. Chestnut IV, Yvonne Hinson-Rawls, Robert “Hutch” Hutchinson, and Leanetta McNealy, Ph. D.

 

ALSO PRESENT:   Library Director Shaney T. Livingston, Assistant County Attorney William Harlan, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

 

The meeting was not televised.

 

Chair Pinkoson opened the meeting at 10:30 A.M.

 

I.       APPROVAL OF THE CONSENT AND REGULAR AGENDA

           Governor Bottcher moved approval of the Consent and Regular Agendas as amended.  The motion carried 5-0 with Governor Hinson-Rawls out of the room.

           (The items on the Consent Agenda are of a routine nature.  The motion to adopt the Consent and Regular Agendas approved all items and recommended actions on the Consent Agenda.)

 

A.      Warrant List

           Staff Recommended Action: Ratify the Warrant List.

 B.       Minutes of Meeting

        Staff Recommended Action: Approve the minutes of the October 10, 2013 Regular Meeting.

 C.       Lease Agreement Between the Library District and Northeast Renaissance Holdings, Ltd. (Library Partnership Branch)

       Staff Recommended Action: Approve the lease agreement and authorize the Governing Board Chair to sign.

 D.      Sublease Agreement Between the Library District and Partnership for Strong Families (Library Partnership Branch)

       Staff Recommended Action: Approve the sublease and authorize the Governing Board Chair to sign.

 E.       Sublease Agreement Between the Library District and Partnership for Strong Families (Cone Park Branch)

       Staff Recommended Action: Approve the sublease and authorize the Governing Board Chair to sign.

 F.       Amendment to Agreement with ISS Facilities Services, Inc.

       Staff Recommended Action: Approve the second agreement to the agreement between the Library District and ISS Facilities Services, Inc.

 G.      Purchase Order Increase – ISS Facilities Services, Inc.

        Staff Recommended Action: Approve the purchase order increase in the amount of $10,802.37 and authorize the Governing Board Chair to sign the finance report and change order.  A copy, if applicable, is to be included in the Board’s minutes.

 H.      Staff Development Day

       Staff Recommended Action: Approve the closure of all Library District facilities on Monday, February 17, 2014, for the purpose of a Staff Development Day.

 

II.      SPECIAL PRESENTATIONS

 A.      Long Range Facilities and Service Plan Accomplishments Report for Fiscal Year 2012-2013

       Staff Recommended Action: Accept the report.

           Library Director Shaney Livingston presented the above item.

           Governor Hinson-Rawls entered the room at 10:39 A.M.

           Governor Bottcher moved to accept the report as presented.  The motion carried 6-0.

 

III.    BOARD OF TRUSTEES

 A.      Proposed Policy Statement: Naming Library Facilities

       Staff Recommended Action: Approve the Policy Statement: Naming Library Facilities.

           Library Director Shaney Livingston presented the above item.

           Governor Bottcher moved to approve the Policy Statement: Naming Library Facilities.  The motion carried 6-0.

 

IV.     UNFINISHED BUSINESS

           (There were no items submitted in this category.)

 

V.      NEW BUSINESS

 A.      Library Director’s Performance Evaluation

       Staff Recommended Action: No action at this time.

           Human Resources Manager Kim Baldry presented the above item.

 

VI.     INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

A.      Monthly Statistical Summary (September and October 2013)

        Staff Recommended Action: Informational purposes only – no action required.

 Library Director Shaney Livingston presented the above item.

 B.       Truth in Millage (TRIM) Certification and Maximum Millage Levy Calculation Final Disclosure

       Staff Recommended Action: Informational purposes only – no action required.

 Library Director Shaney Livingston presented the above item.

 

 C.       Library District Press Releases and Publicity

        Staff Recommended Action: Informational purposes only – no action required.

 Library Director Shaney Livingston presented the above item.

           Library Director Shaney Livingston invited the Governing Board and the public to attend the grand opening of the Cone Park Branch Library at 10:00 A.M. on Saturday, December 14, 2013.

 

VII.    GOVERNING BOARD COMMENTS

           Governor McNealy stated that the School Board has a curriculum that serves the needs of underserved students.  She requested staff to investigate whether the Library District could help to implement this program.

           Governor Hinson-Rawls asked whether the Library District could access School Board materials via the internet.

           Library Director Shaney Livingston stated that staff would review the program.

 

VIII.  CITIZEN COMMENTS

           There were no citizens present who wished to provide comments to the Governing Board.

 

IX.     ADJOURNMENT

           There being no further business the meeting was adjourned at 10:56 A.M.

 

________________________

J. K. Irby, Clerk to the Library

District Governing Board