Governing Board Meeting, February 27, 2014

Date: 
Thursday, February 27, 2014
Time: 
10:30 a.m.
Minutes: 

Thursday, February 27, 2014 – 10:30 A.M.

Headquarters Library – Meeting Room A

401 East University Avenue

Gainesville, Florida

 

The Alachua County Library District Governing Board met in regular session.

 

PRESENT:             Chair Lee Pinkoson, presiding, Vice-Chair Susan Bottcher, Governors Charles S. Chestnut IV, Yvonne Hinson-Rawls, Robert “Hutch” Hutchinson, and Leanetta McNealy, Ph. D.

 

ALSO PRESENT:   Library Director Shaney T. Livingston, Assistant County Attorney William Harlan, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker

 

The meeting was not televised.

 

Chair Pinkoson opened the meeting at 10:30 A.M.

 

I.       APPROVAL OF THE CONSENT AND REGULAR AGENDAS

 

          Governor Bottcher moved adoption of the Consent and Regular Agendas.  The motion carried 6-0.

 

          (The items on the Consent Agenda are of a routine nature.  The motion to adopt the Consent Agenda approved all items and Recommended Actions on the Consent Agenda.)

 

A.       Warrant List

 

          Staff Recommended Action: Ratify the Warrant List.

 

B.       Minutes of Meeting

 

Staff Recommended Action: Approve the Minutes of the January 9, 2014 Regular Meeting.

 

C.       Resolution 14-02 – Public Library Construction Grant Application – Tower Road Branch Expansion

 

          Staff Recommended Action: Adopt Resolution 14-02 authorizing the application for a Public Library Construction Grant and authorizing the Governing Board Chair to sign all related documents.

 

D.      Approval of Ranking – Architecture and Engineering (A&E) Services (Newberry Branch Library)

 

          Staff Recommended Action: Approve the ranking as set forth in the attached memo and authorize staff to negotiate one or more agreements with the top ranked firm(s).

 

II.     SPECIAL PRESENTATIONS

 

A.       Presentation of the Fiscal Year 2013 Library District Audit and Financial Statements

 

          Staff Recommended Action: Accept the report and authorize the Governing Board Chair to sign the Management Response letter and to certify the Fiscal Year 2013 Annual Financial Report to the Florida Department of Financial Services.

 

          Alan Nast and Frank Mason of Carr, Riggs, and Ingram LLC and Assistant Clerk/Finance Director Todd Hutchison presented the above item.

 

          Governor Hutchinson moved to accept the report and authorize the Governing Board Chair to sign the Management Response letter and to certify the Fiscal Year 2013 Annual Financial Report to the Florida Department of Financial Services.  The motion carried 6-0.

 

IV.     BOARD OF TRUSTEES

 

          (There were no items submitted in this category.)

 

V.      UNFINISHED BUSINESS

 

          (There were no items submitted in this category.)

 

VI.     NEW BUSINESS

 

          (There were no items submitted in this category.)

 

VII.   INFORMATIONAL ITEMS THAT REQUIRE NO ACTION

 

A.       Monthly Statistical Summary – January 2014

 

          Staff Recommended Action: Informational purposes only – no action required.

 

          Library Director Shaney Livingston presented the above item.

 

B.       Library District Press Releases and Publicity

 

          Staff Recommended Action: Informational purposes only – no action required.

 

          Library Director Shaney Livingston presented the above item.

 

VIII.  GOVERNING BOARD COMMENT

 

          Governor Hinson-Rawls moved to set Library Director Shaney Livingston’s merit pay increase to her anniversary date.  The motion carried 6-0.

 

          Governor Bottcher moved to rescind the request from the February 13, 2014 meeting to review the budget to determine if there are any sources to fund merit raises for staff.  The motion carried 6-0.

 

IX.     CITIZEN COMMENT

 

          There were no citizens present who wished to provide comments to the Governing Board.

 

X.      ADJOURNMENT

 

          There being no further business the meeting was adjourned at 11:00 A.M.

________________________

J. K. Irby, Clerk to the Library

District Governing Board